1. Introduction

This document outlines the terms and conditions (the “Agreement”) that govern your participation in the Women in Tech SEO community (the “Community”). By joining and participating in the Community, you agree to be bound by these terms and conditions.

2. Definitions

“Company” refers to Women In Tech SEO Ltd “Community” refers to the Women In Tech SEO Ltd Slack space, private Facebook group and any other in person or online spaces or platforms the Company chooses to use. “Member” refers to any individual who has been accepted into the Community. “Events” refer to meet-ups, webinars, and other gatherings organised by the Community.

3. Membership

Eligibility: Membership is currently open to people of marginalised genders in the field of marketing and tech. Application: Prospective members must complete the application form and be approved by the Community administrators. Approval can take between 5-7 days. Responsibilities: Members must contribute to a positive environment and adhere to The WTS Way when engaging in any WTS community spaces.

4. Code of conduct (The WTS Way)

Members must treat others with respect and refrain from harassment, discrimination, and disruptive behaviour. Any form of bullying, hate speech, or inappropriate conduct will not be tolerated. Violation of the code of conduct may result in action ranging from a verbal or written warning to termination of membership. Members must follow the Community rules of The WTS Way (below).

5. Events

5a. Registration and attendance

Members must register for events through the official registration process, agree to our Event Terms and Conditions and provide accurate and truthful information. Attendance at events is subject to availability and on a first-come, first-served basis. The Company reserves the right to limit attendance to ensure a safe and enjoyable experience for all participants. By registering for an event, you agree you will be contacted by the Company with marketing materials associated with the event by email, post, text message and phone. If you consent to be contacted by our sponsors, you will also receive marketing materials from them.

5b. Conduct and behaviour

Members are expected to behave in a manner that upholds the values and integrity of the Community and complies with The WTS Way. This includes, but is not limited to, treating all participants with respect, and refraining from any form of disruptive behavior. Any conduct that violates these standards may result in action, including but not limited to suspension or termination of membership, at the sole discretion of the Company. The Company reserves the right to remove any participant from an event if their behaviour is deemed inappropriate or disruptive. We accept no liability for the damage or loss to personal effects brought to an Event.

5c. Photography and recordings

By attending an event, photographs and videos may be taken by the Community for promotional and archival purposes. You will be required to consent to permit photos and videos being taken of you when booking events. If you want to withdraw your consent it shall be your responsibility to inform the event organiser at any event you attend. You can withdraw your consent from being included in photos and videos at any time. However, this will only prevent the use of your photo and/or video from being used in future promotional material. Members are encouraged to obtain consent when filming or posting photographs, videos, or recordings of other attendees during Events. If you do not obtain consent, you will be in breach of privacy legislation.

5d. Health and safety

Members must comply with all health and safety regulations and guidelines displayed at the event venue or which the Company may provide to you when you book an event and when participating with the Community.

5e. Event cancellation or changes

Due to strict limitations on the size of our events, there are NO REFUNDS and ALL PAYMENTS ARE FINAL. The Company reserves the right to cancel or make changes to events, including changes to the schedule, speakers, and venue. Members will be notified of any significant changes in a timely manner. The Company is not liable for any costs or expenses incurred by members due to event cancellations or changes. You have the right to gift or sell a ticket for equal or lesser value than the original purchase so long as adequate notice (minimum of 4 weeks) is provided to us with registration details of the new attendee. These details include full name, job title, company, email address and any further information we request.

5f. Third-party events

When attending events organised by third parties but promoted through the Community, members must comply with the terms and conditions set forth by the third-party organisers. The Company shall not be responsible for, nor liable for, any issues, damages, or losses arising from such events. Members acknowledge that participation in these events is at their own risk, and any disputes or concerns must be addressed directly with the third-party organisers The Company shall not be responsible for any issues, disputes, damages, or losses arising from attendance at third-party events that it does not organise. Members attend such events at their own risk, and any concerns or disputes must be resolved directly with the third-party organisers.

6. Use of Slack channel

6a. Access and security

Members are responsible for maintaining the confidentiality of their login credentials and are prohibited from sharing their account information with others. Unauthorised access to the Community’s online platforms is strictly prohibited. Members must promptly notify the Company if they suspect any unauthorised use of their account. It is your responsibility to read and comply with Slack’s terms and conditions.

6b. Content

Members must ensure that they have permission to share any content that they post on the Community’s online platforms and that it is lawful, respectful, and does not infringe on the rights of others. This includes, but is not limited to, text, images, videos, and links. You (or your licensors, as appropriate) retain ownership of your shared content and all intellectual property rights subsisting therein. By creating or uploading content for the Company to use, you grant the Company an unconditional, non-exclusive, fully transferable, royalty-free, perpetual, worldwide licence to use, store, archive, syndicate, publish, transmit, adapt, edit, reproduce, distribute, prepare derivative works from, display, perform and sub-licence your content for promotional and educational purposes. Prohibited content includes, but is not limited to, defamatory, obscene, abusive, threatening, or otherwise objectionable material. The Company may use shared content outside of the Community for promotional and educational purposes with proper attribution and consent. However, the Company will never share anything that is posted within Slack.

6c. Intellectual property

Members must respect the intellectual property rights of others. This includes not sharing content that they do not have permission to use. By sharing content in the Community and/or for the Company you hereby confirm that you have the requisite ownership and/or licensing rights to do so. In the event of a dispute over ownership you hereby agree to indemnify and hold harmless the Company our affiliates, and our respective officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses, including without limitation reasonable legal fees, arising out of or in any way connected with an infringement of anyone’s intellectual property rights. Any content created by the Company or the Community and shared on the online platforms is owned by the Company or the respective Community Member and consent must be sought if you wish to share and/or use the content in any way whatsoever. You are not permitted to take screenshots of any content in Community platforms and channels and you are prohibited from using or sharing any personal data or information shared by anyone in the Community.

6d. Prohibited activities

Members are prohibited from engaging in any activities that could harm the Company’s online platforms or interfere with other members’ use and enjoyment of these platforms. This includes, but is not limited to, hacking, distributing malware, engaging in spamming activities, unauthorised access or use of other members' accounts or data, and any actions that may compromise the security or functionality of the platforms or the Community. Any such activities may result in immediate suspension or termination of membership and may subject the offending member to legal action and liability for any damages incurred by the Community or its members Members must not use the online platforms or the Community for commercial purposes or solicitations without the Company’s explicit written consent. This includes, but is not limited to, advertising, promoting, or selling products or services, fundraising, or recruiting for commercial ventures. Unauthorised commercial use of the Company’s or Community’s platforms may result in remedial action, including suspension or termination of membership, and the member may be held liable for any damages or losses incurred by the Company or other members as a result of such activities. Additionally, the Company reserves the right to pursue legal remedies for any unauthorised commercial use of its platforms.

6e. Moderation and enforcement

The Community reserves the right to monitor content posted on its online platforms and to remove any content that violates these terms or is otherwise deemed inappropriate. Violations of these terms may result in actions, including temporary suspension or permanent termination of access to the online platforms.

6f. Privacy and Confidentiality

Members must respect the privacy of others. Sharing personal information about other members without their consent is strictly prohibited. The Company will handle members’ personal data in accordance with its Privacy Policy. Members of the Community agree to keep all confidential information disclosed within the Community strictly confidential. Confidential information includes, but is not limited to, proprietary business information, trade secrets, and personal information of other members. Members shall not disclose, directly or indirectly, any confidential information to any third party without prior written consent from the disclosing party. This obligation of confidentiality shall survive the termination of membership in the Community.

7. Changes to terms and conditions

The Community reserves the right to amend these terms at any time. Members will be notified of significant changes via email or through the Community’s online platforms. Continued participation in the Community after changes have been made constitutes acceptance of the new terms.

8. Termination of membership

Members may terminate their membership at any time by notifying the Community administrators. The Company reserves the right to terminate membership for violations or breaches of these terms or The WTS Way. If the Company terminates your access to the WTS Community platforms or spaces the following shall apply: You will no longer be able to access the Community, platforms, events and any other areas, documents, files that are accessible to you as a Member. The Company reserves the right to remove you from any content that you have been included in as a member which includes, but is not limited to, any authored or featured pieces on the Company’s website, interviews and profiles. If you terminate your membership and wish to be excluded from WTS content, please specify in writing which content you want removed.

9. Other Important Terms

The Company may transfer (assign) its obligations and rights under these Terms and Conditions to a third party (this may happen, for example, if we sell our business). If this occurs, you will be informed in writing. Your rights under these Terms and Conditions will not be affected and the Company’s obligations will be transferred to the third party who will remain bound by them. You may not transfer (assign) your obligations and rights under these Terms and Conditions without Our express written permission. If any of the provisions of these Terms and Conditions are found to be unlawful, invalid or otherwise unenforceable by any court or other authority, that / those provision(s) shall be deemed severed from the remainder of these Terms and Conditions and the remainder shall be valid and enforceable. No failure or delay by the Company in exercising any of its rights under these Terms and Conditions means that we have waived that right, and no waiver by the Company of a breach of any provision of these Terms and Conditions means that the Company will waive any subsequent breach of the same or any other provision. You are not permitted to use the Women in Tech SEO name, logo, branding, trademarks, or any other identifying marks without prior written consent from Women in Tech SEO. This includes, but is not limited to, using these elements in any capacity such as marketing, promotion, social media, publications or on your website.

10. Law & Jurisdiction

These Terms and Conditions and the relationship between you and the Company (whether contractual or otherwise) shall be governed by, and construed in accordance with the law of England & Wales and shall be subject to the jurisdiction of the courts of England.

PRIVACY & COOKIES POLICY

Women in Tech SEO understands that your privacy is important to you and that you care about how your Personal Data is used and shared online. We respect and value the privacy of everyone who visits this website https://www.womenintechseo.com/ (“Our Site”) and will only collect and use Personal Data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.

Please read this Privacy & Cookies Policy carefully and ensure that you understand it. It explains how We handle your Personal Data.

1. Definition and Interpretation In this Policy the following terms shall have the following meanings:
   

“Account” means access to Our recording hub area of Our Site; “Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 12, below; “Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; “Data Protection Legislation”

“Personal Data” means all applicable legislation in force from time to time in the United Kingdom applicable to data protection and privacy including, but not limited to, the UK GDPR; the Data Protection Act 2018 (and regulations made thereunder); and the Privacy and Electronic Communications Regulations 2003 as amended;

means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means Personal Data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the Data Protection Legislation; and “We/Us/Our” means Women in Tech SEO Ltd a company registered in England under company number 12170032 with a registered office address of Unit 60246, PO Box 6945, London, W1A 6US, United Kingdom.

1. Information About Us

   Our Site https://www.womenintechseo.com/ is owned and/or operated by Us.

2. What Does This Policy Cover?

a. This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them. b. Certain sections of Our Site allow you to leave comments that are visible to others, which may include your name, user ID, photographs, and any information you submit. We are not responsible for the information you choose to share publicly, nor for any third party's ability to copy and use that data. Please ensure that you limit the amount of personal data you share on Our Site where possible. We are not responsible for publishing, removing, or editing any of your public submissions on Our Site. 4. Your Rights a. As a data subject, you have the following rights under the Data Protection Legislation, which this Policy and Our use of Personal Data have been designed to uphold: i. The right to be informed about Our collection and use of Personal Data; ii. The right of access to the Personal Data We hold about you (see section 12); iii. The right to rectification if any Personal Data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14); iv. The right to be forgotten – i.e., the right to ask Us to delete any Personal Data We hold about you (We only hold your Personal Data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14); v. The right to restrict (i.e., prevent) the processing of your Personal Data; vi. The right to data portability (obtaining a copy of your Personal Data to re-use with another service or organisation); vii. The right to object to Us using your Personal Data for particular purposes; and viii. Rights with respect to automated decision making and profiling. b. If you have any cause for complaint about Our use of your Personal Data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office. c. For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau. 5. What Data Do We Collect? Depending upon your use of Our Site, We may collect some or all of the following personal and non-Personal Data (please also see section 14 on Our use of Cookies and similar technologies): a. full name; b. email address; c. role; d. company; e. country; f. LinkedIn URL; g. payment information such as credit or debit card which will be processed by a third party payment processor and anonymised and stored by that third party. 6. How Do We Use Your Data? a. All Personal Data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the Data Protection Legislation at all times. For more details on security see section 7, below. b. Our use of your Personal Data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your Personal Data (e.g. by subscribing to emails), or because it is in Our legitimate interests. Specifically, We may use your data for the following purposes: i. Personalising and tailoring your experience on Our Site; ii. Supplying Our products and services to you (please note that We require your Personal Data in order to enter into a contract with you); iii. Personalising and tailoring Our products and services for you; iv. Replying to emails from you; v. Market research; vi. Analysing your use of Our Site to enable Us to continually improve Our Site and your user experience; and vii. Where you have separately consented for marketing purposes. c. You have the right to withdraw your consent to Us using your Personal Data at any time, and to request that We delete it. d. We do not keep your Personal Data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases): i. We will retain your contact details for as long as we contract with you and for 72 months thereafter, with the exception of financial information as detailed in iv. below; ii. We will retain your contact details for 24 months if you have enquired about our services thereafter, they will be deleted; iii. If you sign up to Our mailing list, We will retain your personal data for as long as you consent to receive emails from us. You can unsubscribe at any time and We will remove you from Our mailing list and thereafter We will delete your details. iv. will retain your financial information for as long as we contract with you and, thereafter, for the permitted period of time required by law. We will retain your financial information, which could include your name, address and email address, for as long as we contract with you and, thereafter, for the permitted period of time required by law. 7. How and Where Do We Store Your Data? a. We only keep your Personal Data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it. b. We will store some of your Personal Data in the UK. This means that it will be fully protected under the UK’s Data Protection Legislation. c. We will store some of your Personal Data within the European Economic Area (the “EEA”). The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein. This means that your Personal Data will be fully protected under the EU GDPR and/or to equivalent standards by law. Transfers of Personal Data to the EEA from the UK are permitted without additional safeguards. d. We may store some or all of your Personal Data in countries outside of the UK and EEA. These are known as “third countries”. We will take additional steps in order to ensure that your Personal Data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site. e. We use the following third-party software and some of your data may be stored on their servers: i. Slack; ii. Tito.io; iii. Sanity CMS; iv. Mailchimp; v. ConvertKit; vi. Evntt app; and vii. Google Workspace. f. Steps We take to secure and protect your data include: i. All devices and computers that we store your data on are password protected; ii. All devices and computers that we store your data have anti-virus software and are constantly updated to the most recent operating system; and iii. We only store your data on computers and devices owned by Us. We also use Contractors who may store Our data on their computers, servers and any such cloud storage they may access. We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law. 8. Do We Share Your Data? a. We may sometimes contract with third parties to supply products and services to you on Our behalf. These may include payment processing, delivery of goods, search engine facilities, advertising, and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law. b. We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law. c. We may sometimes use third party data processors that are located outside of the United Kingdom and European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). Where We transfer any Personal Data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK under the Data Protection Legislation including: i. Using Standard Contractual Clauses “SCCs” as a mechanism to safely process data outside of the UK and EEA to third countries which have not been granted adequacy; or ii. Is a Country that has been granted adequacy which confirms its data protection legislation is adequate to safeguard data processing. d. In certain circumstances, We may be legally required to share certain data held by Us, which may include your Personal Data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority. 9. What Happens If Our Business Changes Hands? a. We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any Personal Data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy & Cookies Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us. b. In the event that any of your data is to be transferred in such a manner, you will not be contacted in advance and informed of the changes. 10. How Can You Control Your Data? In addition to your rights under the Data Protection Legislation, set out in section 4, when you submit Personal Data via Our Site, you may be given options to restrict Our use of your data. In particular, We aim to give you strong controls on Our site of your data for direct marketing purposes (including the ability to opt-out if receiving emails from Us which you may do by subscribing using the links provided in Our emails and at the point of providing your details and by managing your Account.

1. Your Right to Withhold Information

a. You may access Our Site without providing any data at all.

b. You may restrict Our use of Cookies. For more information, see section 13.

1. How Can You Access Your Data? You have the right to ask for a copy of any of your Personal Data held by Us (where such data is held). Under the Data Protection Legislation, no fee is payable and We will provide any and all information in response to your reasonable request free of charge. Please contact Us for more details by using the contact details below in section 14. COOKIES POLICY
2. Our Use Of Cookies a. Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and Personal Data is protected and respected at all times. b. All Cookies used by and on Our Site are used in accordance with current Cookie Law. We may use some or all of the following types of Cookie: i. Strictly Necessary Cookies A Cookie falls into this category if it is essential to the operation of Our Site, supporting functions such as logging in, your shopping basket, and payment transactions. ii. Analytics Cookies It is important for Us to understand how you use Our Site, for example, how efficiently you are able to navigate around it, and what features you use. Analytics Cookies enable us to gather this information, helping Us to improve Our Site and your experience of it. iii. Functionality Cookies Functionality Cookies enable Us to provide additional functions to you on Our Site such as personalisation and remembering your saved preferences. Some functionality Cookies may also be strictly necessary Cookies, but not all necessarily fall into that category. iv. Targeting Cookies It is important for Us to know when and how often you visit Our Site, and which parts of it you have used (including which pages you have visited and which links you have visited). As with analytics Cookies, this information helps us to better understand you and, in turn, to make Our Site and advertising more relevant to your interests. v. Persistent Cookies Any of the above types of Cookie may be a persistent Cookie. Persistent Cookies are those which remain on your computer or device for a predetermined period and are activated each time you visit Our Site. vi. Session Cookies Any of the above types of Cookie may be a session Cookie. Session Cookies are temporary and only remain on your computer or device from the point at which you visit Our Site until you close your browser. Session Cookies are deleted when you close your browser. b. Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 14.e, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them. c. Our Site does not currently have any first or third party Cookies running on it. However, the following analytics Cookies may be placed on your computer or device because we use Google Analytics: Name of Cookie Purpose Strictly Necessary ga* Google Analytics sets this cookie to store and count page views. No – analytics _ga The _ga cookie, installed by Google Analytics, calculates visitor, session and campaign data and also keeps track of site usage for the site's analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognize unique visitors. No – analytics

d. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the services offered through it. You do not have to allow Us to use these Cookies, however, whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you e. In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third-party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device. f. You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings. g. It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings. 14. Contacting Us If you have any questions about Our Site or this Privacy Policy, please contact Us by email at contact@womenintechseo.com or by post at Unit 60246, PO Box 6945, London, W1A 6US, United Kingdom. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 11, above). 15. Changes to Our Privacy Policy We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site.