White October Events
2-6 Atlantic Road
London SW9 8HY
Email the Organizer
2-6 Atlantic Road
London SW9 8HY
Email the Data Protection Contact
The data that is collected will be used by the Organiser to plan and manage the event for which you registered, as well as email you relevant details about the event.
We ask that all attendees adhere to our Code of Conduct to ensure that our events are a place where everyone can feel welcome and safe.
Our conferences are friendly events where everyone should feel welcome, safe and comfortable to share ideas and engage in open discussion without the threat of intimidation or public humiliation. Please be respectful in person and on social media towards other delegates, speakers, organisers and staff.
We are committed to providing a harassment-free and inclusive conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, or religion. We do not tolerate harassment of conference participants, speakers or staff in any form.
Sexual language and imagery are not appropriate for any conference venue, including talks. Conference participants who violate these rules may be expelled from the conference (without a refund) at the discretion of the conference organisers. Harassment includes but is not limited to: offensive verbal comments, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. Participants asked to stop any harassing behaviour are expected to comply immediately. These policies apply in every space at the venue related to conference activity, and to all participants in every role.
If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of conference staff immediately. Conference staff can be identified by their t-shirts. We will be happy to assist those experiencing harassment to feel safe for the duration of the conference, for example by providing escorts or contacting police should this be required.
We expect participants to follow these rules at all conference venues and conference-related social events.
We have lovely delegates and trust that this code of conduct mirrors the views of the majority of our participants.
We’ll happily transfer your place to a lucky colleague or friend if you need to. Please let us know as soon as possible and ideally no later than 7 days before the event – email email@example.com.
If for any reason you can’t attend at all, you’ll need to let us know no later than 4 weeks before the event. Refunds will not be made after this date.
We photograph and film all of our events and by registering you give us permission to use any images or footage taken of you on the day. We also reserve the right to reproduce quotes and feedback which will be fully credited.
If you would rather not feature in photographs published from the event, we can provide you with a different coloured lanyard on the day at the registration desk.
We reserve the right to reproduce quotes and feedback submitted in a public sphere, which will be fully credited.
From time to time a speaker may drop out of our conference programme as we’ve advertised it and we reserve the right to substitute them for another equally awesome individual. We know you won’t be disappointed!
At White October Events, we are committed to maintaining the trust and confidence of our event attendees. This means that we will respect your privacy and treat any information that we obtain about you with as much care as possible and in a manner that is compliant with all applicable data protection legislation including the EU General Data Protection Regulation 2016/679 ("GDPR") and any national implementing laws in relation to the same (collectively, "Data Protection Legislation"). You are entitled to view, amend, or delete the personal information that we hold. If you have any questions about what data we collect, or how we use it, please get in touch and we'll be happy to help: firstname.lastname@example.org
This data promise (the "policy") sets out how we promise to use your data. Please read it carefully. Amongst other things, it explains:
There are a few different reasons we might be storing your data:
The types of personal data we process may include (if and as applicable):
We will not process the following personal data:
By accepting the terms of this policy, you give us your express, freely given consent to process any of your personal data in accordance with the terms of this policy. You may withdraw your consent given under this paragraph (in whole or in part) at any time by contacting email@example.com.
You can also unsubscribe from different types of emails by following the unsubscribe link displayed at the bottom of each email. The withdrawal of your consent shall not affect the lawfulness of processing based on consent before withdrawal or the lawfulness of processing based on other lawful grounds as set out below.
Without prejudice to the consent given by you above, we may process your personal data in any circumstances where such processing is necessary:
When you complete the newsletter sign up form on the website, you are agreeing that you'd like to receive occasional emails about this event. We use a third party service called Pardot to deliver our newsletters, and you can read their privacy notice here.
The emails we send include information about:
We will keep your email address unless you unsubscribe from the mailing list. You will be given the option to unsubscribe and to update your email preferences via a link including can on every email we send you. We don't rent, sell or trade email lists with other organisations and businesses for marketing purposes.
If you are attending the conference, there are a small number of third parties we work with in order to ensure you have a fantastic experience with us:
When you purchase a ticket, we need to collect the following information in order to process the payment:
White October Events and Tito keeps a record of your name and email address so that we can contact you about your ticket purchase. We do not keep your payment details. You can read Tito's privacy notice here.
We ask conference attendees to provide us with certain personal information. We ask questions like "do you have any special access or dietary requirements" to help ensure that we are running a high quality and fully inclusive event. Other information (such as job role, or level of experience) helps us get a better understanding about our audience, which helps us to continually refine and improve our service. We might ask for your t-shirt size so that we can give you a t-shirt which fits!
Anonymised data based on some parts of the information we collect is sometimes used in marketing material. We promise never to share your data with any third parties without your express permission. We will keep your data for 4 years after the conference.
Delegate badge & sponsor app suppliers
In order for Boomset to print our delegate badges, we provide them with the following information from Tito (if provided when registering your conference ticket):
You can read more about Boomset’s data privacy in relation to GDPR here: https://www.boomset.com/gdpr
At the conference, your badge will feature a barcode unique to you. Our sponsors may request your permission to scan your badge so they can get in touch with you after the conference, or as an entry to a competition they are running. If you agree, the sponsor will receive the following information (if provided when registering your conference ticket):
By allowing our sponsors to scan your badge, you are giving them permission to collect this information from us. Please note, sponsors will not receive your details unless your badge has been scanned by them at the event.
As we operate globally, it may be necessary to transfer your information internationally. In particular your information may be transferred to and/or stored on the servers of our affiliates or other third parties which are based outside of the EEA.
However, we will not transfer your personal data outside of the EEA unless:
If you have not opted in to receive marketing emails from us, we will delete your data after four years.