Regional Dialogue Asia-Pacific

Event Terms & Conditions:

Please read the following terms and conditions carefully before participating in or attending our event. Your registration and attendance indicate your acceptance and agreement to comply with these terms.

Registration: a. All participants must complete the registration process to secure their attendance at the event. b. The registration information provided must be accurate, complete, and up to date. c. Registration fees, if applicable, are non-refundable unless otherwise specified.

Event Attendance: a. Only registered participants with valid event badges or tickets will be granted access to the event venue. b. Badges or tickets must be worn or presented at all times during the event.

Code of Conduct: a. Participants are expected to behave respectfully and professionally towards fellow attendees, event staff, and speakers. b. Harassment, discrimination, or any form of inappropriate behaviour will not be tolerated and may result in immediate expulsion from the event without refund.

Program Changes: a. The event organizers reserve the right to make changes to the event program, including but not limited to speakers, schedule, and sessions, without prior notice. b. In the event of cancellation or significant changes to the event, reasonable efforts will be made to notify registered participants and provide appropriate alternatives or refunds.

Photography and Recording: a. By participating in the event, attendees consent to being photographed, filmed, or recorded for promotional purposes. b. The event organizers hold the rights to use and publish any such media captured during the event.

Liability: a. Participants are responsible for their personal belongings and any loss, damage, or theft that may occur during the event. b. The event organizers and venue owners are not liable for any injury, loss, or damage sustained by participants or their property while attending the event.

Force Majeure: a. The event organizers shall not be held responsible for any delay, cancellation, or inability to perform any obligations due to circumstances beyond their reasonable control, including but not limited to natural disasters, acts of terrorism, or unforeseen emergencies.

Privacy: a. Any personal information collected during the registration process will be handled in accordance with applicable data protection laws and our privacy policy. b. By registering for the event, participants consent to the collection, use, and storage of their personal information for event-related purposes. c. We may forward the personal data of registered persons in connection with an event to third parties, such as, among others, hotels, sponsors, hosts, or organizers (including those accessed via the websites of third parties). Depending on the type of event, we may offer an Event App that will be used to facilitate your participation and networking at the event. In this case, your personal data may be used to create your account in the App, hosted by a third party but administered by UICC.

Governing Law: a. These terms and conditions shall be governed by and construed in accordance with the laws of Switzerland. b. Any disputes arising out of or in connection with these terms and conditions shall be subject to the exclusive jurisdiction of the courts of Switzerland.

At UICC, we are committed to protecting the privacy and personal information of our attendees. This privacy policy explains how we collect, use, disclose, and protect the information we collect during the event registration and participation process.

Information Collection: a. We may collect personal information such as your name, contact details, job title, organization, and any other information you provide during the registration process. b. We may also collect non-personal information, such as demographic data, to better understand our audience and improve our event experience.

Use of Information: a. We use the collected information to manage your event registration, communicate event-related updates, and provide you with a personalized event experience. b. We may use your contact information to send you important event-related communications, such as confirmations, logistical details, and changes to the event program. c. We may use your information for event analysis and research purposes to enhance future events and tailor content to participant preferences. d. Your information may be aggregated and anonymized for statistical or analytical purposes.

Disclosure of Information: a. We may disclose your information to event partners, sponsors, or exhibitors in connection with the event, but only if you have provided consent for such sharing. b. We may share your information with service providers who assist us in event management, such as registration platforms, email communication tools, or event analytics providers. c. We may disclose your information if required by law, legal process, or government authorities.

Data Security: a. We implement reasonable security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. b. However, please note that no data transmission or storage method can be guaranteed to be 100% secure. We encourage you to take appropriate precautions to protect your personal information.

Third-Party Websites: a. Our event website or registration platform may contain links to third-party websites or services. We are not responsible for their privacy practices or content. We encourage you to review the privacy policies of those third parties.

Data Retention: a. We retain your personal information for as long as necessary to fulfil the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law.

Your Rights: a. You have the right to access, update, or correct your personal information. You may also request the deletion of your information, subject to any legal obligations or legitimate interests. b. To exercise these rights or if you have any questions or concerns regarding your personal information, please contact us using the contact details provided below.

Changes to the Privacy Policy: a. We reserve the right to update or modify this privacy policy from time to time. Any changes will be effective when posted on our event website. We encourage you to review the privacy policy periodically for any updates.

Contact Us: If you have any questions, requests, or concerns regarding this privacy policy or the handling of your personal information, please contact us at: privacy@uicc.org or write to Maria Barbara Leon, 31-33 Avenue Giuseppe-Motta, 1202 Geneva – Switzerland.