Scala Conference with a swing

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Contact Information

Organizer

Lunaya Consulting d.o.o.

Proletarska cesta 2

Ljubljana

1000

Slovenien

Data Protection Contact

Gorazd Kozmus

Proletarska cesta 2

Ljubljana

1000

Slovenien

Consent Statement

Statement

The data that is collected will be used by the Organizer to plan and manage the event for which you registered, as well as email you relevant details about the event.

Event Terms & Conditions

Summary

By purchasing the ticket for the Scala Swarm Conference 2020 the client agrees to Lunaya Consulting's Terms & Conditions. A copy of these Terms & Conditions can be found below.

Full Terms & Conditions

Scala Swarm® Conference Terms of Service 1. About These Terms of Service are the legal basis for the organization and execution of the Scala Swarm Conference 2020 covering rights and obligations of the Organizer and participants. Scala Swarm Conference 2020 is an event organized by Lunaya Consulting d.o.o., registered under: District Court for the City of Ljubljana, ID number 8218196000, address Proletarska cesta 2, SI-1000 Ljubljana, hereinafter referred to as Lunaya Consulting. Scala Swarm Conference (hereinafter referred to also as the “Conference”) is comprised of workshops, lectures, open discussion panels and one-on-one meetups with invited speakers and other specialist in the field of Scala language programming. The goal of the Conference is to allow participants to meet with experienced experts from the whole World in the field of Scala language programming. This Terms of Service are available on the webpage of the Conference (scala-swarm.org). Lunaya Consulting reserves the right to introduce changes to this Terms. 2. Place and date Scala Swarm Conference 2020 will be taking place at the Alfandega Congress Centre (Rua Nova da Alfândega, 4050-430 Porto) on June 18 - 23 2020. Registration as well as tickets will be available from February 01 to June 18 2020. 3. Registration and tickets Number of participants is limited. Participation requires registration and purchase of a ticket. Registration shall be done through the Tito platform at the following link https://ti.to/scalaswarm/2020. As soon as the registration opens it will be linked on the event’s site scala-swarm.org. Tickets are priced 398 EUR and will also be available through Tito platform. There will be an option to buy tickets early (i.e. from February 01 until March 15 2020), at reduced price of 298 EUR. Lunaya Consulting reserves the right to sell tickets at preferential or reduced prices. Tickets entitle the participants to participate in the full scope of the Conference apart from the pre-conference workshop and the one-on-one meetups with the experts which will be priced and open to registration separately. It is possible to change the participant registered under specific ticket. For such change to take an effect the organizer of the Conference has to be informed at least 2 business days before the start of the Conference. In the unlikely event of cancellation of a conference or event the liability of Lunaya Consulting is limited to the share of paid registration fees that remains after credit card and payment processing fees have been incurred and deducted. Purchased tickets will not be refunded except for the aforementioned situation. 4. Attendance All participants must register first using Tito platform. Tickets can be purchased only through Tito platform and will not be available for purchase at the entrance. Participants under age of 18 must be attended by an adult guardian or have a written permission of said guardian. All tickets are personalized and cannot be exchanged between persons except for situation described in section 3. Lunaya Consulting does not provide transportation to the Conference location nor the accommodation in Porto for the duration of the Conference. Any and all cost of such nature will not be refunded by Lunaya Consulting. 5. Speakers Lunaya Consulting invites reputable experts from all around the world to share in their experience in the field of Scala language programming. Invited speakers present lectures and participate in one-on-one meetups with preregistered participants. Subjects of the lectures as well as their schedule will be made available on the Conferences website scala-swarm.org. Lunaya Consulting reserves the right to publish information about the speakers to the scope further disclosed in the personal information section of these terms, on the Conference’s website as well as on the social media profiles of the Conference and Lunaya Consulting. 1. The organizer’s obligations Lunaya Consulting will make every effort to deliver the full experience described on the Conference website. Lunaya Consulting creates the Conference Schedule which will be posted on the Conference website. Lunaya Consulting reserves the right to change the Schedule. Aforementioned changes cannot be presented as a basis for refund claims. Lunaya Consulting reserves the right to cancel the Conference due to unforeseen circumstances. In such an event all tickets will be refunded as stated in section 3. In an event that invited speakers decide to host any sort of competitions and/or raffles Lunaya Consulting bears no responsibility. Any and all such events must be regulated by separate Terms provided by the organizers of said events. All associates of Lunaya Consulting and volunteers are required to wear identification badges provided by the administration of Scala Swarm Conference while on the premises of the conference venue. 1. Personal information Lunaya Consulting is the controller of all the personal data collected during the registration process, ticket purchase process as well as during the Conference. By registering and/or buying tickets you grant your consent to Lunaya Consulting to process your data. The full scope of the processing, data security measures as well as additional information are available in the Privacy Policy (see page 5 of this document) for the Scala Swarm Conference. All invited speakers grant consent to Lunaya Consulting to process their personal data to the scope disclosed in these Terms and in the Privacy Policy of the Scala Swarm Conference 2020 by accepting the invitation. All volunteers grant Lunaya Consulting consent to process their data to an extent specified in these Terms and the Privacy Policy of the Scala Swarm Conference 2020 by entering into a volunteer agreement with Lunaya Consulting. Lunaya Consulting collects and shares information about the speakers to the following scope. Lunaya Consulting may publish information consisting of names and surnames of the speakers, their photos and country of origin as well as short personal statements. Disclosed information may be shared on the Conference’s website, social media profiles of the Conference and Lunaya Consulting (including, but not limited to Facebook and Twitter) and in a promotional video material for the Conference. Information about the speakers will also be published in the Conference program and brochures and other promotional materials. Lunaya Consulting reserves the right to publish statistical information about the speakers and participants of the Conference such as the total number of the attendees and their countries of origin (presented in a percentage format). Lunaya Consulting reserves the right to process and store all volunteers personal information disclosed in the volunteer agreement for the period of two years after the Conference. 8. Liability for damages and safety during the Conference Lunaya Consulting shall not be liable for any personal belongings damaged, stolen or otherwise lost during the Conference. All participants must behave in accordance with health and safety regulation and fire regulations applicable on the premieses of the Scala Swarm Conference venue. Any damages caused by the participants on the premieses of the Scala Swarm Conference venue shall be covered by the participants responsible thereof. In an event that the administration of the Alfandega Congress Centre choses to charge Lunaya Consulting with costs of said damages, Lunaya Consulting shall have a refund claim against the participant responsible for the damages as regulated in the provisions of Slovene Civil Code. 9. Miscellaneous Lunaya Consulting reserves a right to film, photograph and otherwise record the Conference. Registering is tantamount with transferring propriety copyrights to photos, films and sound recordings and with consent to commercially distribute them. Aforementioned provision applies when a participant is photographed, filmed or otherwise recorded in the company of the speakers and other invited guests and when the participant willingly agrees to an interview or a photoshoot. In situations not covered by this Terms provisions of Slovene Civil Code shall apply. 10. Refunds As per the general policy the Conference tickets are not subject to refunds – subject to the exceptions provided for by laws in force. Any refund claims shall be send to the address: registrations@scala-swarm.org Lunaya Consulting shall review all refund claims within 10 work days. Aforementioned time period can be extended up to 30 days when the refund claim is incomplete or additional information is needed otherwise. Full details can be found in the Privacy Policy of the Scala Swarm 2020 Conference. These Terms of Service have been last reviewed and updated on February 01 2020.

Event Privacy Policy

Summary

Our team here at Lunaya Consulting works hard to deliver to you the best experience during our Scala Swarm Conference and because of that there are some personal data that we have to process. It is very important to us that your personal information is safe and secure and that you, our valued customer are aware of the steps that we take to ensure that safety. Your personal data is being processed on the grounds of the performance of the contract entered by the data subject and Lunaya Consulting covering the attendance on the Conference. Certain data disclosed below is also being processed on the grounds of the consent granted by you to Lunaya Consulting during the registration process.

Full Privacy Policy

Privacy Policy 1. Personal data and Scala Swarm Conference. Our team here at Lunaya Consulting works hard to deliver to you the best experience during our Scala Swarm Conference and because of that there are some personal data that we have to process. It is very important to us that your personal information is safe and secure and that you, our valued customer are aware of the steps that we take to ensure that safety. Lunaya Consulting d.o.o., registered under: District Court for the City of Ljubljana, ID nr. 8218196000, address Proletarska cesta 2, SI-1000 Ljubljana, hereinafter referred to as Lunaya Consulting is the controller of your personal data collected in relation with the Scala Swarm Conference (further also referred to the “Conference”; link to the website is here https://scala-swarm.org and the Terms of Service is above). Your personal data is being processed on the grounds of the performance of the contract entered by the data subject and Lunaya Consulting covering the attendance on the Conference. Certain data disclosed below is also being processed on the grounds of the consent granted by you to Lunaya Consulting during the registration process. 2. What data we collect? We collect different data at different stages of the Conference. At first, during the registration we collect your name, surname, email address, telephone number and payment information such as your credit card number. We need this data to properly register you to the Conference and to allow you to purchase tickets, as well as to contact you with your ticket information. During the conference we once again collect your name, surname and email address at the entrance, when we sign you onto our list of attendees. We also may collect your personal data in form of photographs and films taken during the conference. With your direct consent we may collect and publish your personal data in form of name and recorded interview taken during the Conference. We may also collect your personal data such as name, surname, email address and payment information through our correspondence with you such as in an event of a refund claim. Some information is also collected automatically when you visit our Conference’s website scala-swarm.org. This website uses cookie files to monitor your online behavior while on the site. Scope of the data collected may also vary based on your relationship with us. When it comes to the participants, we collect the following: - name and surname; - payment information including a bank account number and invoice information such as your address and company name (if applicable); - photos, films and other media taken during the conference; - contact information such as email address and mobile phone number; - your country of origin (for statistical purposes as described in this Policy). In case of the invited speakers, we collect: - name and surname; - name of the employer; - short personal statement (bio information); - banking and invoice information such as bank account and address; - contact information such as email address and mobile phone number; - information regarding lectures such as title, description and recordings. We collect the following information when it comes to our sponsors: - name and surname of the person designated for contact; - contact information in form of an email address and mobile phone number; - banking and invoice information such as bank account number and address. We also collect information on our volunteers: - name and surname; - contact information such as email address and mobile phone. When it comes to our partners we collect: - name and surname of a person designated for contact; - contact information such as email address and mobile phone number; - banking and invoice information such as bank account number and address. 3. How do we share your data? We may share your data with our associates such as the Conference staff and speakers. We do it to properly manage the Conference. Every time we share your information, we enter into a signed agreement regulating how your data should be handled to ensure that its safety is not compromised. We also share your information with Tito during the registration phase. We use the Tito platform to register participants and sell tickets. We share your payment data with the payment services providers such as PayPal. This is the necessary step to allow you to purchase the tickets. We may also share your data to comply with binding provisions of the law or to pursue a valid legal reason. These include responding to lawful requests and legal processes, protection of rights and property of Lunaya Consulting, our agents, customers and others. We may share your personal data in an emergency to protect vital interests of our employees, agents, customers or any persons. We may also share your personal information with those who work with us, including our software engineers, administration staff, lawyers, tax advisors and/or accountants. We may also share publicly photos, films and audio recordings of the Conference for advertisement purposes. In case of our associates and volunteers we may share the personal data with the administration of Alfandega Congress Centre – as required for organizational and safety reasons. In case of the speakers we may share the personal data on the Conference site, social media profiles of the Conference and Lunaya Consulting as well as in promotional materials for the Conference. We reserve the right to share the speakers’ personal information in an event that Lunaya Consulting shall book the accommodation for the speakers. 4. What do we collect your data for? We collect your personal data for the following reasons: - to register you for our Conference; - to sell you tickets to our Conference; - to inform you about the Conference and about any updates relating to the Conference; - to provide our services to you including our Conference; - to manage our Conference; - to advertise our Conference; - to operate our website and event registration system; - to enhance our website; - to contact you with information about the Conference; - to review your refund claims. 5. How we store your data? We store your personal data in an electrical format on our company’s hard drives and in a secure cloud. We encrypt all our hard drives and use 2FA login methods to access the cloud. All our computers are encrypted and secured with passwords as well as with antivirus software. We may store your data for the period of 12 months. 6. What happens to your data? After the aforementioned period of time we delete all your personal data except for the photos, films and audio recordings. When you request to have your data corrected, Lunaya Consulting shall answer your request and modify your data within 10 business days. When you request your data to be presented in a convenient and easily readable format or to have it transferred to another entity Lunaya Consulting shall answer your request and comply with it within 10 business days. In an event that additional time is required, Lunaya Consulting shall contact you within aforementioned time period and inform you of such situation. The time period to realize your request can be extended once, to the length of 30 days. When you request for your data to be deleted Lunaya Consulting shall answer your request within 5 business days. Your data shall be permanently deleted within 30 days. Shall there be any reason for your data to be further processed such as other legal grounds for processing, Lunaya Consulting shall inform you of that fact within the aforementioned deletion period. 7. Your rights. You have a right to withdrawal of consent. Whenever we process your personal data based on your consent, we do it only for as long as you permit us to do so. Remember that when we ask you for your consent you can say no, or withdraw it at any moment you please, however this may mean we will no longer be able to provide you with some or all our services. You have a right to information on your data processing. If you so choose you can ask us to provide you with a summary of the whole scope of your data being processed by us. You have a right to a copy of your personal data which we process. You can ask us to provide you with a copy of your personal data processed by us. We will do so in a convenient and easily readable format. First time is free; however, any subsequent requests may be subject to a fee covering our expenses. You have a right to transfer your data. You can ask us to transfer all your data we process to another entity chosen by you. You have a right to update your data. If at any point you find that the information which we process about you are outdated or simply wrong, you have a right to have them corrected. You have a right to object to the processing of your data based on public or our interests as well as to processing for direct marketing purposes. You have a right to be forgotten. You can ask us to delete all your personal information. We may not be able to fully comply with your request however, if there are other lawful reasons for us to process your data such as a legal obligation. Please note that you cannot ask for your data to be deleted while we process your data on the basis of a binding contract (such as the one we enter while you register onto our Conference). 8. Contact us. Should you have any questions regarding processing of your data described in this Policy feel free to contact us at info@scala-swarm.org. In an event that you shall have a refund claim or any other claim regarding your personal data please follow the contact procedure below. To submit a personal data concerning request and/or refund claim please disclose the full scope of your request/claim in a form of an email message sent to the aforementioned address. You should specify what right you want to invoke, what do you ask of us and in case of refund claim please state the grounds on which your claim is formulated. Lunaya Consulting shall review your requests and claims in the period of 10 business days. In an event that additional information is required Lunaya Consulting reserves the right to extend the aforementioned period up to 30 days. In case of such extension you shall be informed via email message sent to the email address from which your request/claim has been sent. If you do not receive response from Lunaya Consulting within 10 working days, please contact us again. In case your first request/claim has not been delivered Lunaya Consulting will review your request within 5 business days. Period extension provisions of this Policy shall apply accordingly. 9. Complaints You have the right to file a complaint to the proper authority in the filed of data protection. In Slovenia that role is held by Information Commissioner of the Republic of Slovenia located at Dunajska cesta 22, SI-1000 Ljubljana. You can contact the office from 10 AM to 12 PM CET and 2 PM and 3 PM CET from Monday to Friday, via fax. +386 1 230 97 78, telephone +386 1 230 97 30 or via email 􀀁gp.ip@ip-rs.si or dpo@ip-rs.si. To receive further information please visit 􀀁􀀁https://www.ip-rs.si/en/about/about/.􀀁 10. Changes to this Privacy Policy We reserve the right to introduce changes to this Privacy Policy. The date of the last update can be seen below. This Privacy Policy has last been updated on February 01 2020.

Event Data Retention Policy

Duration

We may store your data for the period of 12 months.

Description

After the aforementioned period of time we delete all your personal data except for the photos, films and audio recordings. When you request to have your data corrected, Lunaya Consulting shall answer your request and modify your data within 10 business days. When you request your data to be presented in a convenient and easily readable format or to have it transferred to another entity Lunaya Consulting shall answer your request and comply with it within 10 business days. In an event that additional time is required, Lunaya Consulting shall contact you within aforementioned time period and inform you of such situation. The time period to realize your request can be extended once, to the length of 30 days. When you request for your data to be deleted Lunaya Consulting shall answer your request within 5 business days. Your data shall be permanently deleted within 30 days. Shall there be any reason for your data to be further processed such as other legal grounds for processing, Lunaya Consulting shall inform you of that fact within the aforementioned deletion period.