Intermodal Freight Forum Europe

1. INTRODUCTION 1.1 Intermodal Freight Forum Europe for Ports and Terminals 2021 (hereinafter “Intermodal Freight Forum Europe”) is organised and managed by Maritime Information Services Limited (hereinafter “Port Technology”), a company registered in England and Wales under the registration number 5758723 and whose registered office is at 2nd Floor, 123 Buckingham Palace Road, London, SW1W 9SH, United Kingdom. 1.2 References to “us” means Port Technology and references to “we” and “our” shall be construed accordingly. Reference to “you” means the entity completing a booking request and references to “your” shall be construed accordingly. 1.3 All applications to register for Intermodal Freight Forum Europe are made subject to these Terms & Conditions (which shall apply to the exclusion of any terms imposed by you)
2. BOOKINGS 2.1 All applications to register for Intermodal Freight Forum Europe are subject to availability and to you making the required payment. 2.2 Confirmation (or rejection) of your booking will be sent to you after the receipt of your booking request. 2.3 Delegate passes issued for use at Intermodal Freight Forum Europe are valid for the named attendee only and, subject to clause 4.2 below, cannot be transferred.
3. PRICES AND PAYMENT 3.1 Our prices for attending Intermodal Freight Forum Europe are set out on the relevant registration booking form or can otherwise be obtained from us upon request or from our website. Prices may be subject to change from time to time. 3.2 We will only accept payment for Intermodal Freight Forum Europe via credit card, unless we expressly agree otherwise in writing. We reserve the right to cancel your booking at any time if payment is not made.
4. CHANGES TO INTERMODAL FREIGHT FORUM EUROPE AND CANCELLATIONS 4.1 It may be necessary to alter the advertised content or timings of Intermodal Freight Forum Europe or the advertised speakers. We reserve the right to do this at any time. 4.2 If you are unable to attend Intermodal Freight Forum Europe we welcome substitute delegates attending in your place at no extra cost provided that we have at least two days prior notice of the name of your proposed substitute and have received payment in full. Please notify us of any substitutions by email to: events@porttechnology.org. 4.3 No refunds will be given in respect of any cancellations received by us within 30 days of Intermodal Freight Forum Europe.
5. CONTENT 5.1 All rights in all presentations, documentation and materials published or otherwise made available as part of Intermodal Freight Forum Europe (including but not limited to any documentation packs or audio or audio-visual recording of Intermodal Freight Forum Europe (together the “Content”) are owned by us or are included with the permission of the owner of the rights. No recording, republication, broadcast or other dissemination of the Content is permitted without the express written permission of Port Technology. You shall not distribute, reproduce, modify, store, transfer or in any other way use any of the Content (save that used by the relevant delegate for internal business purposes shall be permitted), and in particular (but without limitation) you shall not (and shall procure that each of your delegates shall not): upload any Content into any shared system; include any Content in a database; include any Content in a website or on any intranet; transmit, re-circulate or otherwise make available any Content to anyone else; make any commercial use of the Content whatsoever; or use Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute. 5.2 The Content does not necessarily reflect our views or opinions. 5.3 Suggestions or advice contained in the Content should not be relied upon in place of professional or other advice. Whilst we take reasonable care to ensure that the Content created by us is accurate and complete, some of it is supplied by third parties and we are unable to check its accuracy or completeness. You should verify the accuracy of any information (whether supplied by us or third parties) before relying on it. The Content is provided on an “AS IS” basis without any warranties of any kind (express or implied). We hereby exclude to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the Content or arising from any infringing, defamatory or otherwise unlawful material in the Content. 5.4 To the extent that any Content is made available by us online we reserve the right to suspend or remove access to such Content at any time.
6. LIABILITY 6.1 Subject to Clause 6.4, our aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of in connection with any booking (or requested booking) made by you or otherwise in relation to Intermodal Freight Forum Europe, shall be limited to the price paid by you in respect of your booking to attend Intermodal Freight Forum Europe. 6.2 Subject to Clause 6.4, we shall not be liable to you for (i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill or; (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind. 6.3 You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any act or omission by you (including your delegates) during or otherwise in relation to Intermodal Freight Forum Europe. 6.4 Nothing in this these Terms and Conditions shall limit or exclude either party’s liability for: 6.4.1 death or personal injury caused by that party’s negligence, or the negligence of that party’s employees, agents or subcontractors; 6.4.2 fraud or fraudulent misrepresentation; or 6.4.3 any other liability which cannot be limited or excluded by applicable law.
7. DATA PROTECTION The information you have provided will be held by us. For the purposes of the Data Protection Act 2018 and Regulation (EU) 2016/679 (GDPR), we are the data controller. Registrations for Intermodal Freight Forum Europe are managed using a system operated by a third party under contract to us. Data, including personal data, will be processed and stored on systems managed by this third party and us. This data can only be accessed by authorised members of our staff and, for the purposes of maintaining and supporting the system, by members of staff at the third party. Where we contract with additional third parties to deliver Intermodal Freight Forum Europe, we may also provide them with access to this data in order for them to fulfil their services to us. We will store the information you have provided on this form in a CRM system. We will use it for the administration of Intermodal Freight Forum Europe, to improve the services we provide and, wherever you have chosen to opt in, to inform you via email of our future news, events and other relevant activities of ours. You can choose to update your preferences or to unsubscribe from our emails of this kind at any time. You may also get your information updated or removed from our CRM system by emailing events@porttechnology.org. Unless you have specifically opted in to receive marketing communications from sponsors by email and/or to be included within the delegate list, your personal details will not be shared with any other organisation, except for as outlined above. The information you submit will not be kept for any longer than is needed. The length of time will depend upon whether we have a business need for keeping the information and/or if the law requires that we keep the information for a particular length of time. We may ask you to confirm your personal details to ensure they are accurate. Registrations for Intermodal Freight Forum Europe are processed through an externally appointed third party. The information will be kept in a secure environment. It will be held on computer databases that can only be accessed by our authorised employees and any authorised appointed external event management company. As you have provided personal information, we need you to consent to the processing of this data. By submitting this online booking form you are agreeing to us processing this data as described above.
8. GENERAL 8.1 These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document. 8.2 You acknowledge that in registering a delegate place you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person other than as expressly set out in these Terms and Conditions. 8.3 These Terms and Conditions shall not create, nor shall they be construed as creating, any partnership or agency relationship between us. 8.4 You accept that communication with us may be electronic. We may contact you by e-mail or provide you with information by posting notices on our website. You agree to this electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing. 8.5 Save as set out in Clause 4.2 you are not permitted to re-sell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms and Conditions. 8.6 These Terms and Conditions and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of England and Wales and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of England and Wales in respect of any dispute which arises hereunder.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. You will also be required to read and accept this Privacy Policy when signing up for an Account. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately. Definitions and Interpretation In this Policy, the following terms shall have the following meanings: “Account” means an account required to access and/or use certain areas and features of Our Site; “Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out below; “Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; “personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and “We/Us/Our” means Maritime Information Services, a limited company registered in England under company number 5758723, whose registered address is 2nd Floor, 123 Buckingham Palace Road, London SW1W 9SH, United Kingdom. Information About Us Our Site is owned and operated by Maritime Information Services, a limited company registered in England under company number 5758723, whose registered address is 2nd Floor, 123 Buckingham Palace Road, London SW1W 9SH, United Kingdom. What Does This Policy Cover? This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them. Your Rights As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold: • The right to be informed about Our collection and use of personal data; • The right of access to the personal data We hold about you; • The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in the section below); • The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you. We only hold your personal data for a limited time, but if you would like Us to delete it sooner, please contact Us using the details below; • The right to restrict or prevent the processing of your personal data; • The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation); • The right to object to Us using your personal data for particular purposes; and • Rights with respect to automated decision making and profiling. If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided below and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office. For further information about your rights, please contact the Information Commissioner’s Office. What Data Do We Collect? Depending upon your use of Our Site, We may collect some or all of the following personal and non-personal data (please also see the section on Our use of Cookies and similar technologies and Our Cookie Policy): https://www.porttechnology.org/cookie-policy/ • name; • gender; • business/company name; • job title; • profession; • contact information such as email addresses and telephone numbers; • demographic information such as post code, preferences, and interests; • financial information such as credit / debit card numbers; • IP address; • web browser type and version; • operating system; and • a list of URLs starting with a referring site, your activity on Our Site, and the site you exit to. How Do We Use Your Data? All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. Our use of your personal data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data (e.g. by subscribing to emails), or because it is in Our legitimate interests. Specifically, We may use your data for the following purposes: • Providing and managing your Account; • Providing and managing your access to Our Site; • Personalising and tailoring your experience on Our Site; • Supplying Our services to you (please note that We require your personal data in order to enter into a contract with you); • Personalising and tailoring Our services for you; • Replying to emails from you; • Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by clicking on the email link); • Internal analysis and research; and • Analysing your use of Our Site and gathering feedback to enable Us to continually improve Our Site and your user experience. With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email or telephone with information, news and offers on Our services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003. Third parties whose content appears on Our Site may use third party Cookies, as detailed below. Please refer to that section for more information on controlling Cookies. Please note that We do not control the activities of such third parties, nor the data they collect and use and advise you to check the privacy policies of any such third parties. You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it. We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. How and Where Do We Store Your Data? We only keep your personal data for as long as We need to in order to use it as described above, and/or for as long as We have your permission to keep it. Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using Our Site and submitting information to Us. If We do store data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR. Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site. Do We Share Your Data? We may share your data with other companies in Our group for analysis and to improve the performance of our services to you. This includes Our subsidiaries. We may sometimes contract with third parties to supply services to you on Our behalf. These may include payment processing, search engine facilities, advertising, and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law. We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law. We may sometimes use third party data processors that are located outside of the EEA. Where We transfer any personal data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR. In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority. Disclosure to Third Parties We may disclose your personal information to third parties as follows: To our affiliates for internal audit, management, billing or other administrative purposes; To our affiliates, selected sponsors, and advertisers in order for them to send you Marketing Offers. If you do not wish to receive Marketing Offers, you may opt-out at any time by following the opt-out procedure provided herein; To our third party service providers in order to fulfil your order of our product and services or to perform specific services on our behalf (such as credit card processing, credit card information updates, prize fulfilment of our contests, collection of overdue accounts, management of customer service requests, and product delivery); To parties connected with the contemplated or actual financing, insuring, sale, assignment or other disposal of all or part of our business or assets, including for the purposes of determining whether to proceed or continue with such transaction or business relationship or fulfilling any records or other reporting requirements to such parties; and To our legal advisers or appropriate governmental authorities, if you have violated our terms of service or conditions of purchase, or if we need to comply with applicable laws and lawful governmental requests, and for legal reasons. Your Personal Information may be processed and stored outside of the country in which you reside by us, an affiliate or a third party service provider for the purposes set out in this Privacy Policy and, under the laws of these other jurisdictions, in certain circumstances, foreign courts, law enforcement agencies or regulatory agencies may be entitled to access your Personal Information Opt-Out From time to time and as agreed by you, we make will make your contact information available to other reputable organisations whose products or services you might find interesting. Additionally, if you provide us with your telephone number, we may contact you by telephone with information regarding new products and services, or upcoming events. If you do not wish for us to do so, or to be contacted by us regarding our own promotions and upcoming events, please let us know by sending us a notification on-line, by e-mail, by calling us or by writing to us at the contact information provided below. If you choose to opt-out of any use of your Personal Information in accordance with these opt-out provisions, we will keep your contact information on a list so that your request can be honoured. Please allow for up to 10 days to be removed from our email list and 4 weeks to fully process your removal from our hard copy mail list. What Happens If Our Business Changes Hands? We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us. In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your data deleted or withheld from the new owner or controller. How Can You Control Your Data? In addition to your rights under the GDPR, set out above, when you submit personal data via Our Site, you may be given options to restrict Our use of your data. In particular, We aim to give you strong controls on Our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails and at the point of providing your details and by managing your Account). You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving. Your Right to Withhold Information You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data. You may restrict Our use of Cookies. For more information, see below and/or Our Cookie Policy: https://www.porttechnology.org/cookie-policy/
How Can You Access Your Data? You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at dataservices@porttechnology.org, or using the contact details below. Our Use of Cookies Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times. By using Our Site you may also receive certain third party Cookies on your computer or device. Third party Cookies are those placed by websites, services, and/or parties other than Us. Third party Cookies are used on Our Site for improving your experience or sharing content. For more details, please refer to the relevant sections above and below. These Cookies are not integral to the functioning of Our Site and your use and experience of Our Site will not be impaired by refusing consent to them. All Cookies used by and on Our Site are used in accordance with current Cookie Law. Before Cookies are placed on your computer or device, you will be shown a pop-up prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them. The following first party Cookies may be placed on your computer or device: Cookie Name Purpose CraftSessionId, __CRNT-C Associated with our system. This website uses a content management system (CMS) to serve pages to users. Our CMS uses cookies to enable basic service to users such as sign-in and form submission. – STRICTLY NECESSARY The following third-party Cookies may be placed on your computer or device: Cookie Name Purpose 1P_JAR, ACCOUNT_CHOOSER, APISID, CONSENT, GAPS, HSID, LSID, NID, SAPISID, SID, SIDCC, SSID Associated with Google account. We use it to authenticate users who are sign into their Google account for various purposes. APISID, CONSENT, HSID, LOGIN_INFO, PREF, SID, VISITOR_INFO1_LIVE, YSC Associated with YouTube video hosting service. We use it to serve some of the videos on the website.

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In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party Cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device. You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings. It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings. Contacting Us If you have any questions about Our Site or this Privacy Policy, please contact Us by email at dataservices@porttechnology.org, by telephone on +44 (0)20 7871 0130, or by post at 2nd Floor, 123 Buckingham Palace Road, London SW1W 9SH. Please ensure that your query is clear, particularly if it is a request for information about the data that we hold about you as mentioned above. Changes to Our Privacy Policy We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up to date.