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Oxford Real Estate Society
15-17 Church Street
Stourbridge
West Midlands
DY8 1LU
United Kingdom
Email the OrganizerAdri Kerciku
15-17 Church Street,
Stourbridge
West Midlands
DY8 1LU
United Kingdom
Email the Data Protection ContactOxford Real Estate Conference – GDPR Data Consent Statement At the Oxford Real Estate Conference, we take your privacy and data protection seriously. This GDPR Data Consent Statement outlines how we will collect, process, and use your personal data as a guest or registrant of our event. 1. What Data We Collect: When you register for the conference, we may collect personal data including, but not limited to: • Your name, job title, and company/organisation details • Contact information (email, phone number, and address) • Dietary preferences or accessibility requirements (if voluntarily provided) • Payment details (for ticketing purposes) 2. How We Use Your Data: The personal data you provide will be used for the following purposes: • To process your registration and issue event tickets • To communicate important event-related updates, including schedule changes, speaker announcements, and post-event follow-ups • To create event materials, such as name badges and delegate lists (your name, job title, and company may be included in a shared attendee list) • To manage dietary and accessibility requests • For post-event surveys and insights to improve future conferences • For marketing purposes related to future Oxford Real Estate Conferences and relevant events, only if you have opted in to receive such communications 3. How We Protect Your Data: We are committed to keeping your personal data secure. Your information will be stored and processed in compliance with GDPR and other applicable data protection laws. We will not share your details with third parties unless required for the delivery of the conference (e.g., venue, catering providers) or as required by law. 4. Data Sharing: Your personal data will only be shared with: • Event partners, sponsors, and suppliers directly involved in organising the event (e.g., name badges, catering requirements). • Sponsors of the Oxford Real Estate Conference for post-event communication purposes, only if you have explicitly opted in during registration. 5. Data Retention: We will retain your personal data only for as long as necessary to fulfil the purposes outlined in this consent statement, unless a longer retention period is required by law. 6. Your Rights: You have the following rights regarding your personal data: • The right to access and review the personal data we hold about you • The right to rectify any inaccuracies in your data • The right to request the deletion of your data (subject to legal obligations) • The right to withdraw consent for specific uses of your data at any time To exercise any of these rights or for further inquiries about how your data is handled, please contact us at info@oxres.org By registering for the Oxford Real Estate Conference, you acknowledge and agree to the terms of this GDPR Data Consent Statement. If you have any concerns or questions, please reach out to us at conference@oxres.org We look forward to welcoming you to the 2025 Oxford Real Estate Conference!
## **Event Details** **Date:** 10 April 2025 **Venue:** Saïd Business School, Oxford Open to professionals, investors, academics, and students. ### **Registration & Payment** - Register via the official site. - Full payment required (GBP, VAT excl.). - Discounts at Organiser’s discretion. ### **Cancellation** - **By 28 Feb:** Full refund (minus fee). - **29 Feb - 14 Mar:** 50% refund. - **After 14 Mar:** No refund. - Substitutions allowed until 30 Mar. ### **Conduct & Admission** - Ticket required; students show ID. - Misconduct may result in removal. ### **Data & Media** - Data shared with sponsors unless opted out. - Event may be recorded/photographed. ### **Liability** Organiser not liable for personal loss or disruptions. ### **Contact** 📧 [conference@oxres.org](mailto:conference@oxres.org) **By registering, you accept these terms.**
1. General Information 1.1 These terms and conditions ("Terms") govern your participation in the 2025 Oxford Real Estate Conference ("Event"), organised by the Oxford Real Estate Society ("Organiser"). By registering for the Event, you agree to these Terms. 1.2 The Event will take place on Thursday, 10 April 2025 at Saïd Business School, University of Oxford, Park End St, Oxford OX1 1HP. Event details, including agenda, speakers, and timings, are subject to change. 1.3 The Event is intended for real estate professionals, investors, academics, students and other relevant industry participants. The Organiser reserves the right to refuse entry to individuals who do not align with the Event’s audience profile. 2. Registration and Payment 2.1 All registrations must be made via the official Event website or approved registration platforms. 2.2 Payment must be made in full at the time of registration. Registration is not confirmed until payment has been received. 2.3 All prices quoted are in GBP and exclude VAT unless otherwise stated. 2.4 The Organiser reserves the right to apply discounts, special offers, or early bird pricing at its sole discretion. Discounts cannot be combined unless explicitly stated. 3. Cancellation and Refund Policy 3.1 Cancellations by attendees must be made in writing via email to conference@oxres.org The following refund schedule applies: • Cancellations received by Friday 28 February 2025: Full refund minus service fee. • Cancellations received between 29 February 2025 and Friday 14 March 2025 50% refund. • Cancellations received after Friday 14 March 2025: No refund. 3.2 Substitutions are allowed up to 30 March 2025, provided written notice is given and the substitute meets the Event’s eligibility criteria. 3.3 In the unlikely event of cancellation by the Organiser, attendees will be entitled to a full refund of the registration fee. The Organiser will not be liable for any other expenses incurred by attendees. 4. Admission and Conduct 4.1 Admission to the Event is granted only to registered attendees with valid tickets. Students will be required to present Student ID at the registration desk. 4.2 The Organiser reserves the right to refuse admission or remove individuals from the Event for inappropriate behaviour, breach of these Terms, or actions that compromise the safety or enjoyment of others. 4.3 Attendees are responsible for their personal belongings. The Organiser accepts no liability for loss, theft, or damage to personal items. 5. Data Protection and Privacy 5.1 By registering for the Event, you consent to the Organiser collecting, storing, and processing your personal data for the purposes of Event administration and communications. 5.2 Your data may be shared with Event sponsors and partners unless you opt out during registration. 5.3 The Event will be photographed and recorded. By attending, you consent to the use of your likeness in promotional materials, including social media, without compensation. 6. Liability 6.1 The Organiser accepts no liability for loss, injury, or damage suffered by attendees unless caused by the Organiser’s negligence. 6.2 The Organiser is not responsible for disruptions caused by circumstances beyond its control, including but not limited to natural disasters, strikes, or government restrictions. 7. Intellectual Property 7.1 All materials, presentations, and content provided during the Event remain the intellectual property of their respective owners. 7.2 Attendees may not reproduce, distribute, or publicly share Event materials without the express permission of the content owner. 8. Governing Law 8.1 These Terms are governed by the laws of England and Wales. 8.2 Any disputes arising from these Terms or the Event will be subject to the exclusive jurisdiction of the courts of England and Wales. 9. Contact Information If you have any questions regarding these Terms or the Event, please contact the Organiser at conference@oxres.org or info@oxres.org
By registering for the 2025 Oxford Real Estate Conference, you confirm that you have read, understood, and agree to abide by these Terms and Conditions.
**Commitment to Privacy** OxRES processes personal data under UK GDPR. **Collected Data** - **Membership**: Name, email, professional, and university info. - **Events**: Name, email, and event-specific info (e.g., dietary needs). - **Mailing List**: Marketing data with consent. - **Website**: IP address, cookies. **Data Usage** For membership, events, marketing (with consent), and analytics. Retained as needed. **Legal Basis** Contractual obligations, consent, legitimate interests. **Protection & Sharing** Data is stored securely in the UK/EEA and shared with trusted providers (e.g., Stripe, Mailchimp). **Your Rights** Access, update, restrict, delete, or port data. Withdraw consent anytime. **Complaints** Contact info@oxres.org or the ICO ([ico.org.uk/concerns](https://ico.org.uk/concerns/)). **Last Updated**: Jan 2025 **Contact**: info@oxres.org, 15-17 Church St, Stourbridge, DY8 1LU.
Privacy Policy
OxRES is committed to protecting and respecting your privacy. This Privacy Notice sets out how OxRES collects, uses, maintains, and discloses Personal Data, including any information provided through our website(s) (the "Website"). Your privacy is of the utmost importance to us. Please read this Privacy Notice carefully to understand our views and practices regarding your Personal Data and how we will treat it. Whenever you provide Personal Data, we are legally obliged to use it in accordance with the laws concerning the protection of Personal Data. WHO WE ARE OXFORD REAL ESTATE SOCIETY is a company incorporated and registered in England and Wales with company number 10584247 whose registered office address is 15-17 Church Street, Stourbridge, West Midlands, England, DY8 1LU ("OxRES"). For the purposes of the Data Protection Act 2018, the UK General Data Protection Regulations (UK GDPR), and any other applicable data protection and privacy laws and regulations ("Data Protection Legislation"), OxRES will be the 'data controller' for all Personal Data that we determine the means and purpose of processing. By "Personal Data," we refer to information collected or held by OxRES that identifies and relates to you as an individual. INFORMATION WE MAY COLLECT We will be required to collect Personal Data about you in the following circumstances. When you register with us as a member When you register as a member of OxRES, we require Personal Data to create a membership account for you and provide you with our service offerings. This information will often include your name, email address, professional details such as your current place of employment and role, and which Oxford University college, degree, and matriculation year you were part of. We may collect additional information you volunteer to us when contacting our committee members regarding any elements of the membership service. We will only retain the Personal Data pertinent to delivering your services. We will retain your Personal Data for up to 12 months after membership termination unless otherwise requested. When you have signed up for our mailing list If you have opted in to our mailing list, we will handle your Personal Data (your name, email address, professional position, and Oxford University details) to provide you with marketing communications and newsletters regarding our society in line with any preferences you have told us about. We rely on your consent to send marketing emails. Every email we send for marketing purposes will also contain instructions on how to unsubscribe. You can also withdraw your consent at any time by contacting us at info@oxres.org. We will retain your data for as long as we have your consent and will delete your Personal Data used for marketing purposes as soon as you withdraw your consent. When you register for our events If you choose to register as a delegate at one of our OxRES events, we will need to collect your name, email address, professional details such as your current place of employment and role, alongside other event information that may be required such as dietaries should you provide this. We use this information to run the event you have signed up to attend. We will hold your data for as long as you have consented to us doing so. You can withdraw this consent at any time. When you visit our website We may also collect technical information about you when you visit the Website. This may include the Internet Protocol (IP) address used to connect your computer to the Internet, your browser type and version, operating system, platform, and other technical data. The collected information is used to provide an overview of how people are accessing and using the Website. It is not used for profiling or marketing purposes. Cookies and Tracking Technologies Our website may use cookies and similar tracking technologies to enhance your browsing experience. You can adjust your browser settings to refuse cookies or be alerted when cookies are being used. LEGAL BASIS OF PROCESSING We will only process your information when we have a relevant legal basis to do so. These legal bases include: • Performance of a contract – to provide membership services or event participation. • Consent – for marketing communications. • Legitimate interests – for networking, membership administration, and operational needs. You have the right to object to this processing. If we need to process your data for a purpose different from what was originally collected, we will ensure it is compatible with the original purpose or seek additional consent. PROTECTING YOUR INFORMATION We are committed to securing your Personal Data and employ appropriate technical and organisational measures to prevent unauthorised access or disclosure. All Personal Data collected by us and stored electronically is held on a secure server in the UK and EEA only. Where required, this information is encrypted for additional security. TRANSFER OF DATA OUTSIDE THE UK AND EEA We shall not transfer any Personal Data outside the UK or European Economic Area (EEA) unless appropriate legal safeguards are in place, such as: • UK-approved Standard Contractual Clauses (SCCs) or the UK International Data Transfer Agreement (IDTA). • Processors such as Stripe and Tito operate under such agreements, ensuring your data is protected. SHARING YOUR INFORMATION WITH OTHERS We will not share your information unless legally required. We may use carefully selected third-party service providers to assist in managing our data, including: • Stripe - for payment processing (https://stripe.com/gb/privacy) • Tito - for event management (Tito | Privacy Policy) • Stunning - for membership payment notifications • Email marketing platforms such as Mailchimp These providers process data under strict contractual agreements ensuring compliance with Data Protection Legislation. YOUR RIGHTS UNDER DATA PROTECTION LAW You can exercise the following rights by contacting us at info@oxres.org: • Right of access - Request a copy of your data. • Right to rectification - Correct inaccurate or incomplete data. • Right to restriction - Restrict how we process your data. • Right to data portability - Receive your data in a structured, machine-readable format. • Right to erasure - Request deletion of your data unless we have an overriding legal reason to retain it. • Right to withdraw consent - Withdraw consent for marketing or specific processing at any time. RIGHT TO COMPLAIN If you are not satisfied with how we process your Personal Data, please contact us at info@oxres.org. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) (https://ico.org.uk/concerns/). CHANGES TO THIS PRIVACY NOTICE We may update this Privacy Notice from time to time to reflect changes in our practices. We will notify members of any significant changes via email and update our website. Last updated: January 2025 CONTACTING US If you have any questions, comments, or requests regarding this Privacy Notice, please contact us at: Email: info@oxres.org Address: 15-17 Church Street, Stourbridge, West Midlands, England, DY8 1LU
Membership data: Retained 12 months post-termination. Event data: Held 12 months post-event, then deleted/anonymised unless consented. Mailing list: Retained until consent withdrawal. Website analytics: Stored 26 months, then anonymised.
**1. Purpose** This Data Retention Policy outlines the guidelines of the Oxford Real Estate Society ("OxRES") for the retention, storage, and deletion of personal data, in compliance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. **2. Scope** This policy applies to all personal data collected, processed, and stored by OxRES, including but not limited to: - Member data - Event participant data - Mailing list data - Website usage data **3. Retention Guidelines** Personal data will be retained only as long as necessary for the purposes for which it was collected or to comply with legal, contractual, or regulatory obligations. The following outlines specific retention periods: **3.1 Membership Data** **Retention Period:** Up to 12 months after membership termination. **Purpose:** Administration of services and resolution of disputes. **Action:** Data will be deleted unless further retention is required by law. **3.2 Event Registration Data** **Retention Period:** 12 months after the event date. **Purpose:** Event administration, post-event analysis, and legal obligations. **Action:** Data will be anonymised or deleted unless consent for further processing is provided. **3.3 Mailing List Data** **Retention Period:** Retained as long as consent is valid. **Purpose:** Distribution of marketing communications and newsletters. **Action:** Data will be deleted immediately upon withdrawal of consent. **3.4 Website Analytics Data** **Retention Period:** Up to 26 months. **Purpose:** Analysis of website usage trends and improving user experience. **Action:** Data will be anonymised after the retention period. **4. Legal and Regulatory Retention Requirements** Certain data may need to be retained for longer periods to comply with legal or regulatory obligations, such as: - Financial records (e.g., payment transactions) retained for 6 years in accordance with HMRC requirements. - Records of complaints or disputes retained for 6 years to address potential claims. **5. Data Deletion and Disposal** Once the retention period has expired, OxRES will ensure that data is securely deleted or anonymised. Disposal methods include: - Secure deletion of electronic records from servers and systems. - Shredding or certified destruction of physical records. - Anonymisation of data for statistical or analytical purposes where appropriate. **6. Data Subject Rights** Individuals have the right to request the deletion of their data at any time unless there are overriding legal obligations or legitimate interests for continued processing. Requests can be submitted to info@oxres.org. **7. Roles and Responsibilities** **Data Controller:** OxRES is responsible for implementing and enforcing this policy. **Data Processors:** Third-party service providers must adhere to this policy when handling personal data on behalf of OxRES. **8. Policy Review** This Data Retention Policy will be reviewed annually or whenever there are significant changes to data protection regulations. Updates will be communicated to relevant stakeholders. **Contact Information** For any questions or concerns regarding this policy, please contact: **Email:** info@oxres.org **Address:** 15-17 Church Street, Stourbridge, West Midlands, England, DY8 1LU.