Code of Conduct

Our conferences are friendly events where everyone should feel welcome, safe and comfortable to share ideas and engage in open discussion without the threat of intimidation or public humiliation. Please be respectful in person and on social media towards other delegates, speakers, organisers and staff.

We are committed to providing a harassment-free and inclusive conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, or religion. We do not tolerate harassment of conference participants, speakers or staff in any form.

Sexual language and imagery are not appropriate for any conference venue, including talks. Conference participants who violate these rules may be expelled from the conference (without a refund) at the discretion of the conference organisers. Harassment includes but is not limited to: offensive verbal comments, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. Participants asked to stop any harassing behaviour are expected to comply immediately. These policies apply in every space at the venue related to conference activity, and to all participants in every role.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of conference staff immediately. Conference staff can be identified by their t-shirts. We will be happy to assist those experiencing harassment to feel safe for the duration of the conference, for example by providing escorts or contacting police should this be required.

We expect participants to follow these rules at all conference venues and conference-related social events.

We have lovely delegates and trust that this code of conduct mirrors the views of the majority of our participants.

Terms and Conditions

Transferring your place

We’ll happily transfer your place to a colleague or friend if you need to. Please let us know as soon as possible and ideally no later than 2 days before the event – email outspoken.cycling@gmail.com.

Unfortunately, we are unable to offer refunds. If you are unable to attend for any reason, you can transfer your ticket to a friend. For transfer requests, please email outspoken.cycling@gmail.com.

Photos and footage

We photograph and film all of our events and by registering you give us permission to use any images or footage taken of you on the day. We also reserve the right to reproduce quotes and feedback which will be fully credited.

If you would rather not feature in photographs published from the event, we can provide you with a different coloured lanyard on the day at the registration desk.

Social media

We reserve the right to reproduce quotes and feedback submitted in a public sphere, which will be fully credited.

Programme

From time to time a speaker may drop out of our conference programme as we’ve advertised it and we reserve the right to substitute them for another equally awesome individual. We know you won’t be disappointed!

At Outspoken, we are committed to maintaining the trust and confidence of our event attendees.

This means that we will respect your privacy and treat any information that we obtain about you with as much care as possible and in a manner that is compliant with all applicable data protection legislation including the EU General Data Protection Regulation 2016/679 ("GDPR") and any national implementing laws in relation to the same (collectively, "Data Protection Legislation").

You are entitled to view, amend, or delete the personal information that we hold. If you have any questions about what data we collect, or how we use it, please get in touch and we'll be happy to help: outspoken.cycling@gmail.com