Inspired Minds Media Limited
12 Melcombe Place
12 Melcombe Place
This document sets out the terms and conditions between Inspired Minds Media Ltd and you when you purchase a ticket or register for any event or conference organised by Inspired Minds Media Ltd or participate in any survey of Inspired Minds Media Ltd. By purchasing a ticket or registering for an event organised by Inspired Minds Media Ltd or participating in a survey you are agreeing to comply with and be bound by these terms and conditions. You should read this document carefully.
TERMS AND CONDITIONS
This document sets out the terms and conditions between Inspired Minds Media Limited – and you when you purchase a ticket or register for any Event or conference organised by Inspired Minds Media Limited – or participate in any survey of Inspired Minds Media Limited –. By purchasing a ticket or registering for an Event organised by Inspired Minds Media Limited – or participating in a survey you are agreeing to comply with and be bound by these terms and conditions. You should read this document carefully.
Inspired Minds Media Limited – reserves the right to change these terms and conditions at any time. Any amended terms and conditions will be posted on this website. Applicable from 15/01/2018.
EVENT ORGANISER Inspired Minds Media Limited – is a wholly British-owned company, which is in the main business of organising technology conferences including World Summit AI and Intelligent Health.
TICKETS You cannot resell a ticket. Doing so will void the ticket and the ticket holder will not gain entry into the Event.
All tickets must be assigned to an attendee, and all attendee details must be 100% complete at least 30 days before the Event. Ticket reassignment after this date is prohibited.
If you have secured a complimentary ticket but have already bought a ticket, you are not eligible for a refund.
This applies whether you are booking to attend an Event in person (“Physical Event) or online (“Digital Event”) Some Events can be attended as either a Physical Event or a Digital Event. Individuals who attend (or register to attend) any Event are referred to in these terms as “Attendees.”
ATTENDING PHSYICAL EVENTS
Please advise us of any special access requirements at the time of confirming your booking, for any Physical Event
ATTENDING DIGITAL EVENTS
The Digital Event is a web-based Event, which is accessible via your desktop or mobile device using the link provided in the confirmation email sent to You. The Digital Event can be access live during the course of the Event.
You are solely responsible for ensuring that you have the necessary desktop or mobile equipment and internet connecting for accessing the Digital Event.
You are not permitted to make your own video or audio recordings of the Digital Event or use any photographs or screenshots of the Digital Event, for commercial purposed, unless expressly permitted by Inspired Minds Media Limited.
Materials distributed by or on behalf of Inspired Minds Media Limited in connection with a Digital Event, may not be reproduced without the permission of Inspired Minds Media Limited.
By agreeing to act as a volunteer at an Event, I acknowledge that:
There is no guarantee that I will be selected to be a volunteer at the Event. If I violate any Event rule or fail to show up for an assigned shift, my accreditation can be removed and I will be denied access to the Event. I attest to the truth of all statements made in my application.
Selection as a volunteer grants permission to Inspired Minds Media Limited –, or other group companies, to use the volunteer likeness, name, voice and words in television, radio, film, newspapers, magazines and other media, both during and any time after the Event, and in any form, for advertising or communicating the purpose of the Event(s). In the course of the Event, I may be dealing with confidential information and I agree to keep such information in the strictest of confidence. have read and fully understood these terms and conditions. Inspired Minds Media Limited –has free lifetime use of any image or video content created by attendees at Inspired Minds Media Limited – (and any other Events organised by Inspired Minds Media Limited –).
CHANGES TO THE POLICY Inspired Minds Media Limited – reserves the right to modify this Data Protection Policy and Declaration of Consent at any time. Any changes will be posted on our homepage and other places we deem appropriate so that you are aware of the changes. This policy was updated on 31/03/2020
REFUND AND CANCELLATION POLICY All purchases of tickets for Inspired Minds Media Limited Events are non-refundable in their entirety. You may change the name on your ticket until up to 30 days before the Event by contacting firstname.lastname@example.org Your ticket remains the property of Inspired Minds Media Limited – and is a personal revocable license, which may be withdrawn, and admission refused at any time upon a refund of the printed registration price.
In the unlikely event of cancellation of an Event, the liability of Inspired Minds Media Limited – is limited to the share of paid registration fees that remains after credit card and payment processing fees have been incurred and deducted.
In the event of cancellation of a Physical Event due to COVID-19, you will be refunded the difference in price of the Physical Event ticket to the Digital Event ticket.
You may cancel your registration within 7 days of your booking and receive a refund of your fees paid to Inspired Minds Media Limited – less the administration charges equivalent to 10% of the total amount of your fees plus VAT (if any) Cancellations after 7 days from the purchase date are non-refundable. All cancellations must be sent by email to email@example.com
It is strictly forbidden for any company, organisation or attendee to attempt to host or organise any Event in conjunction with, contiguous to or purporting to be related to Inspired Minds Media Limited –without the express prior permission and cooperation of Inspired Minds Media Limited –. In the Event of a breach of these terms any tickets purchased will be rendered null and void. Inspired Minds Media Limited – reserves their right to take such legal action including a claim for damages as may be appropriate.
Including but not limited to use as part of any promotion or competition. Where there has been any resale or attempted resale of any tickets (or any other breach of this term), we reserve the right to cancel the relevant tickets with immediate effect.
We reserve the right to cancel any ticket purchase made by any person or body whom we reasonably believe to be associated with any ticket broker or tout.
Inspired Minds Media Limited – reserves the right to refuse admission to any Event or conference for any behaviour, which it deems unacceptable, or for breach of the terms and conditions. This applies to both Physical Events and Digital Events.
Inspired Minds Media Limited – will not be responsible for any tickets that are lost or stolen.
The unauthorised use of photographic and recording equipment at Events is prohibited. You consent to film and sound recording as attendees at any Event or conference.
Inspired Minds Media Limited – and its subsidiaries will not be liable for any loss injury or damage to any person or property howsoever caused (save for death or personal injury as a result of Inspired Minds Media Limited –.
For questions about registration or assistance with any registration problems, please contact us at firstname.lastname@example.org
If you have been selected to volunteer at the Event but have already bought a ticket, you are not eligible for a refund.
COMPLAINTS Complaints can be made to email@example.com We will endeavour to resolve any customer complaints where reasonable.
EVENT CANCELLATION, POSTPONEMENT & SUBSTITUTION POLICY
You may substitute delegates at any time by providing reasonable advance notice to Inspired Minds Media Limited –. You may cancel your registration within 7 days of your booking and receive a refund of your fees paid to Inspired Minds Media Limited – less the administration charges equivalent to 10% of the total amount of your fees plus VAT (if any). Cancellations after 7 days from the purchase date are non-refundable. All cancellations must be sent by email to firstname.lastname@example.org
In the Event that Inspired Minds Media Limited – cancels an Event for any reason, you will receive a credit for 100% of the contract fee paid. You may use this credit for another Inspired Minds Media Limited – Event to be mutually agreed with Inspired Minds Media Limited – which must occur within one year from the date of cancellation. In the Event that Inspired Minds Media Limited – Ltd postpones an Event for any reason and the delegate is unable or unwilling to attend in on the rescheduled date, you will receive a credit for 100% of the contract fee paid. You may use this credit for another Inspired Minds Media Limited –Event to be mutually agreed with Inspired Minds Media Limited –which must occur within one year from the date of postponement.
Inspired Minds Media Limited – (The Organiser’s) reserve the right to refuse admission to the Event and associated communities (whether online or physical) to anyone whom we deem to be a competitor, have any conflicting interests or attempt to pitch business towards any attendees (including but not exclusive to speakers, vendors and delegates). We hold the final decision in deciding who comes under these profiles and refusing participation.
Inspired Minds Media Limited – is not responsible for any loss or damage as a result of a substitution, alteration, cancellation or postponement of an Event Inspired Minds Media Limited – shall assume no liability whatsoever in the circumstances that an Event is cancelled, rescheduled or postponed due to a fortuitous Event, Act of God, unforeseen occurrence or any other Event that renders performance of an Event impracticable, illegal or impossible. For purposes of this clause, a fortuitous Event shall include, but not be limited to: war, fire, labour strike, extreme weather or other emergency.
Please note that while speakers and topics are confirmed at the time of publishing, circumstances beyond the control of the organisers may necessitate substitutions, alterations or cancellations of the speakers and/or topics. As such, Inspired Minds Media Limited –reserves the right to alter or modify the advertised speakers and/or topics if necessary without any liability to you whatsoever. Any substitutions or alterations will be updated on our web page as soon as possible.
Delivery Policy Once a successful purchase transaction has been completed, tickets are delivered in electronic soft-copy via email to the email address nominated by the purchaser. For some ticket types it may be necessary to complete required information – such as attendee name or tax identification number – before the tickets can be issued. The ticket acts as a receipt for the transaction and can be used to redeem entry at the Event listed on the ticket. A printed hard-copy ticket or an electronic soft-copy ticket detailing the reference number can be used to register at the Event.
GENERAL CLAUSES Inspired Minds Media Limited – shall be entitled to delegate the duties provision of its obligations under this Agreement. No other terms shall apply to this Agreement and these terms contain the entire agreement and understanding between us in respect of all matters, which are referred to herein and supersede any prior, written or oral agreement between us relating to such matters. You confirm that in agreeing to accept these terms you have not relied on any representation that is not expressly included herein and you agree that you shall have no remedy in respect of any misrepresentation which has not become a part of these terms. However, nothing in these terms purport to exclude liability for any fraudulent statement or act. If any part of the terms herein shall be deemed unlawful, void or for any reason unenforceable then that provision shall be deemed to be severable from these terms and shall not affect the validity and enforceability of any of the remaining provisions of the terms. You agree not to:
Use the website (or any part of it) for any illegal purpose and agree to use it in accordance with all relevant laws; Upload or transmit through the website (i) any computer viruses, macro viruses, trojan horses, worms or anything else; Use the website in a manner which (i) may cause the website to be interrupted, damaged, rendered less efficient or such designed to interfere with, interrupt or disrupt the normal operating procedures of a computer or (ii) any material which is defamatory, offensive, or of an obscene or menacing character, or that may cause annoyance, inconvenience or needless anxiety; (iii) that the effectiveness or functionality of the website is in any way impaired or (iv) violates or infringes the rights of any person, firm or company (including, but not limited to, rights of intellectual property, rights of confidentiality or rights of privacy) of the website; Create or publish a hypertext link to any part of the website or attempt any unauthorised access to any part or component; Copy or distribute any part of the website in any medium without our prior written consent; and Alter or modify any part of the website other than as may be reasonably necessary to use the website for its intended use. We reserve the right to –
Modify or withdraw, temporarily or permanently, the website (or any part of it) with or without notice to you. Change these Terms from time to time. Your continued use of the website (or any part of it) following such change shall be subject to and including the changes made to the terms from time to time. Monitor any activity and content associated with the website. We may investigate any reported violation of these Terms to confirm that we shall not be liable to you or any third party for any modification to or withdrawal of the website; and/or deemed to be your acceptance of such change. It is your responsibility to check regularly to determine whether the Terms have been changed. If you do not agree to any change to the Terms then you must immediately stop using the website; and/ or complaints relating to the website and take any action that we deem appropriate (which may include, but is not limited to, issuing warnings, suspending, terminating or attaching conditions to your access and/or removing any materials from the website). LIMITATION OF LIABILITY Whilst we will use reasonable endeavours to verify the accuracy of any information we place on the website, we make no warranties, whether express or implied in relation to its accuracy.
The website is provided on an “as is” and “as available” basis for your information and personal use only without any representation or endorsement. Unless specified in separate terms and conditions relating to a particular product or service, we make no warranties of any kind, whether express or implied, in relation to the website, or products or services offered on the website whether by us or on our behalf (including free software downloads) including but not limited to, implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security, accuracy, condition or completeness, or any implied warranty arising from course of dealing or usage or trade You acknowledge that we cannot guarantee and therefore shall not be in any way responsible for the security or privacy of the website and any information provided to or taken from the website by you.
INDEMNITY You agree to be fully responsible for (and fully indemnify us against) all claims, liability, damages, losses, costs and expenses, including legal fees, suffered by us and arising out of any breach of the terms by you or any other liabilities incurred by us arising out of your use of the website, or use by any other person accessing the website using your pc or internet access account.
INTELLECTUAL PROPERTY AND RIGHT TO USE You acknowledge and agree that all copyright, trademarks and all other intellectual property rights in all material or content contained within the website shall remain at all times owned by us or our licensors. You are permitted to use this material only as expressly authorised by us.
We reserve all rights not expressly granted in and to the website and the content on the website.
ATTENDEES UNDER AGE 18 Attendees under the age of 18 must be accompanied by an adult chaperone up until the point of conference registration/accreditation collection.
Chaperones are not required to attend the conference provided their youth attendee(s) is/are aged 16 or over but are welcome to do so provided they purchase a valid ticket.
Chaperones must make themselves known, in person and with valid identification, to conference staff in the presence of the youth attendee at the point of registration/accreditation collection.
Chaperones must provide valid contact information for the duration of the conference.
The conference may require documentation for the authorisation of the youth’s attendance prior to registration/accreditation collection.
These documents include, but are not limited to, the following: copy of passport or other identification for both the youth and the chaperone(s), copy of the youth’s birth certificate, notarized letter of consent signed by both parents or legal guardian (or by a single parent with accompanying proof of sole custody).
Inspired Minds Media Limited – to comply with these documentation requirements.
Children under the age of 3 will be admitted free of charge provided they are accompanied by a parent or legal guardian.
The conference is not responsible for any requirements associated with travel to or from the conference location.
Please check with individual airlines and other agents of travel, as rules vary.
Many hotels require any guest under the age of 18 to be accompanied by an adult.
Chaperones may be required to stay in the hotel room with the youth and may be required to be primarily responsible for the booking of that room.
Requirements by age 3 and under: chaperone for the duration of the Event; no ticket required for youth 3 – 16: chaperone for the duration of the Event; ticket required for youth and chaperone 16 – 18: guardian permission at reg; ticket required for youth only 18 +: ticket required *Date of birth prior to date of accreditation collection
The protection of your privacy and personal information is important to us. We make sure that not only do we have appropriate security measures in place, but that any other organisation we work with to provide a service also meets the same standard as us. We will respect your privacy. You should receive marketing emails only from us and, if you agree, from other organisations we have carefully chosen. We will make sure that the boxes you need to tick, if you are happy to receive marketing emails, are presented clearly and at an appropriate time. We will make it clear at the point when we request your information, what we are collecting it for and how we are going to use it. We will collect and use your personal information only if we have your permission or we have sensible business reasons for doing so, such as collecting enough information to manage your subscriptions or process your event registration.
Updated October 23rd, 2020
– the Conference
– the Conference websites and their related subdomains including those pertaining to registration for attendance at the Conference and to be a volunteer at the Conference;
– the Conference apps;
– online surveys relating to the Conference;
– messages sent via the Conference support portal;
– the Conference official social media channels; and
– subscription to our newsletters.
Personal information processed in connection with the Services is controlled by Inspired Minds Media Ltd, an English company with a registered address at, 411 Davina House, 137-139 Goswell Road, London, EC1V 7ET and a trading address at 12 Melcombe Place, London, NW1 6JJ.
2.1 Directly from you, or approved third parties. We collect a variety of information from you when you provide it to us directly, when we request it from you, or when you give us permission to get it from a third party source.
– Attendee registration information. When you register to attend a Conference, you must provide us with basic information such as Title, Name, Country of residence, Phone number, Company Type, Company Size and Sector. We also give you the option to provide additional information.
– Volunteer registration information. When you register to volunteer at a Conference, you must provide us with basic information such as Title, Name, Country of residence, Phone number, Company Type, Company Size and Sector. We also give you the option to provide additional information.
– Payment and credit card information. When purchasing tickets to attend a Conference, you must provide us with your name, address, telephone number, email address, credit card, debit card or bank information. This information will only be shared with third parties such as our ticketing partner, Ti.to, or Stripe or Paypal, who perform tasks required to complete the purchase transaction.
– Conference app profile information. You have the option to download a Conference app, providing us with additional profile information in the Conference app, such as name, email address and photo, which will be discoverable within the app by other attendees and partners of the Conference.
– Conference survey responses. We may ask you to participate in optional surveys regarding your experience at the Conference in order to help us improve the event and for related commercial purposes.
– Third party social media accounts. If you choose to connect your social media account(s) with the Conference app, we may receive certain information from that account, such as your title, picture, and other information you authorize.
3.1 Providing and improving the requested Services. We use your personal information as necessary to run the Conference, such as to register attendees, issue tickets, facilitate information sharing with partners with whom you have consented for us to share information, and provide you with relevant connections and content during the Conference based on this information and your use of the Conference app.
3.2 Communicating with you. We use your personal information to contact you regarding your registration to attend, volunteer or speak at a Conference or sponsor or exhibit, to notify you of any changes to our policies and practices, for commercial, sales or investment purposes, and to respond to any requests or inquiries you may submit to us. If you subscribe to our mailing list, we will use your information as described below.
3.3 Marketing. If you opt-in to receiving marketing communications from us, we will use your personal information for outreach and marketing, such as to send you information about our future Conferences or to exhibit or sponsor. You can opt-out of these communications by using the unsubscribe links in our communications or by changing your Conference app settings.
– when necessary to perform the Terms and Conditions or to provide you with the Services;
– where you have consented to the processing, which you may revoke at any time;
– when necessary for us to comply with a legal obligation, a court order, or to exercise and defend legal claims;
– when necessary to protect your vital interests, or those of others, such as in the case of an emergency;
– where you have made the information manifestly public;
– where necessary in the public interest; and
– where necessary for the purposes of our, your, or a third party’s legitimate interests, such as those of partners or other attendees or volunteers.
– Keep the Services safe and secure. We use your information as it is necessary to pursue our legitimate interests, or those of our attendees, our volunteers or our partners in ensuring the Conference is a safe and secure event, such as enforcing our Terms and Conditions. We also act in the legitimate interests of these parties with respect to our Conference website, app and other Services, such as by implementing and enhancing security measures and protections and protecting against fraud, spam and abuse.
– Provide, develop and improve the Services. We process your information as necessary to pursue our legitimate interests in improving the Conference and our other Services, such as our Conference websites and apps. For example, we use your information in order to conduct access control and enforce security at the Conferences. We also use your information to conduct data analysis and analytics across our Services
– Market the Services. We process your information in accordance with our legitimate interests of marketing the Conference and the Services to you. For example, we use your information to market future Conferences to you. We also use photos and audiovisual footage from past Conferences which may contain your image or voice. If you want to exercise your right to object to any of these uses please email us at email@example.com
6.1 Sharing with other attendees. Our Services, such as the Conference app, provides attendees with the means of making connections with other attendees. For example, the profile information that you choose to provide us will be accessible to other attendees of the Conference, subject to your settings. QR code scanning functionality on your badge is activated by default. You can provide your information to other attendees and partners by allowing them to scan the QR code on your attendee badge. Once this happens, you may consent to the sharing of your contact information with these individuals and companies.
6.2 Sharing with exhibitors, speakers, sponsors or connected parties. By registering or participating in Sessions that are sponsored or hosted by a third party You consent to the disclosure of Your personal data to such External Session Provider, including Your name, mobile number, email address, company, and job title. Some External Session Providers are located outside of the European Economic Area (EEA) or Switzerland. By authorising disclosure to them You consent to the transfer of Your personal data to such locations. If You wish to exercise any data protection rights with regards to how an External Session Provider processes or uses Your personal data, You must do so directly with such External Session Provider. Additionally, exhibitors, sponsors, partners or other third parties participating at the Event may wish to contact you to facilitate networking and business relationships at the Event or to contact You post-Event. You understand that Your attendee badge holds secure data related to You including Your name, mobile number, email, company, and job title. If If You wish to withdraw consent or to exercise any data protection rights with regard to how such recipients process and use Your personal data, You must do so directly with such recipients.
6.3 Marketing. In order to further our legitimate interests in marketing the Services, we rely on third-party marketing platforms and service providers to assist us and perform certain marketing services for us.
6.5 Third party service providers. We may share your personal information to help us operate, provide, improve, understand, customize, support, and market our Services. These third parties provide us with services including for customer support, data storage and website hosting, ticketing and payments processing, legal advice and compliance, and marketing and data analysis. These third parties are contractually required to use it only to provide their service to us, and prohibited from using it for their own purposes.
6.6 Business re-organisation. In instances where Inspired Minds or its affiliates are subject to a re-organisation, such as a merger or acquisition of some or all of its assets, we may, in accordance with our legitimate interests, need to share information in the course of the transaction. In such circumstances, your information may be disclosed, where permitted by applicable law, in connection with such corporate restructuring, sale, or assignment of assets, merger, or other changes of control or financial status of Inspired Minds Medi Media Ltd or its affiliate.
6.7 Legal and safety reasons. We may retain, preserve, or share your personal information if we have a good-faith belief that it is reasonably necessary to (a) respond, based on applicable law, to a legal request (such as, a subpoena, search warrant, court order, or other request from government or law enforcement); (b) detect, investigate, prevent, and address fraud and other illegal activity, security, or technical issues; (c) protect our rights, property, or safety; (d) enforce our Terms and Conditions or any other agreements we have with you; or (e) prevent physical injury or other harm to any person or entity, including yourself and members of the general public.
6.8 Aggregated information. We may also share aggregated or de-identified information, such as counts of attendee job titles or their affiliated companies, with companies we do business with, including our advertisers, partners as well as other organisational members.
Data transfers As a global business, we access and transfer information around the world. If you are based in the EU, this means that we access and transfer your personal information outside the EU, including in and to the United States. The privacy protections and the rights of authorities to access your personal information in some of these countries may not be the same as in your home country. We transfer your personal information in accordance with law, and take steps to ensure that your information is appropriately protected.
In particular, where we transfer information to countries that are not viewed as providing adequate protections, we generally rely on an approved mechanism known as the “standard contractual clauses” to protect the information transferred. These are template contracts published by the European Commission containing approved commitments to protect the privacy and security of the information transferred. To request a copy of the clauses, please contact us.
9.1 Access and Porting. You can access much of your information by logging into your Conference profile. If you require access to additional information, please contact us. Where legally required, we will provide your information in an easily accessible format and assist in transferring some of this information to third parties.
9.2 Rectify, Restrict, Delete. You can amend, update and delete some of your information by logging into your Conference profile. If you don’t have a Conference profile, or want us to amend, update or delete other information, please contact us.
9.2 Object. Where we process your information based on the legitimate interests described above, or in the public interest, you can object to the processing in certain circumstances. We will generally stop processing your information unless we have compelling grounds to continue processing, such as where needed for legal reasons. Where we use your information for direct marketing, you can always object using the unsubscribe link in such communications, changing your profile settings or by contacting us.
9.3 Revoke consent. If we have specifically asked for your consent to use your information, you have the right to withdraw your consent at any time. For example, if we ask for your consent for direct marketing purposes, you can revoke your consent using the unsubscribe link in such communications, changing your profile settings or by contacting us.
9.4 Complain. If you wish to raise a concern about our use of your information (and without prejudice to any other rights you may have), you have the right to do so with your local supervisory authority or Inspired Minds Media Ltd ’s lead supervisory authority, the Information Commissioner’s Office.
Security The security of your personal information is important to us. We strive to use appropriate technical and organisational to protect your personal information. Despite these measures, the Internet is not a fully secure environment and we cannot guarantee that your personal information won’t be intercepted or improperly accessed.
Children Attendees under 18 years of age may attend the Conference if accompanied by an adult or guardian, depending on the age of the attendee. You can find further information on our age limitations in our Terms and Conditions.
Inspired Minds Media Ltd
Registered address: 411 Davina House, 137-139 Goswell Road, London, EC1V 7ET
Trading address: 12 Melcombe Place, London, NW1 6JJ
You can contact our Data Protection Officer, Sheraz Iqbal at firstname.lastname@example.org