Bonfire Night at Hull Vineyard

1) Definitions

1.1 "Booking" means HV's booking process which is subject to acceptance of these Terms.

1.2 "Event" means the event or events which are the subject of the Fee and Booking.

1.3 “Event Specific Terms” means any specific terms issued at the time of booking for any particular event.

1.4 "HV" means Hull Vineyard Trust a Charitable Company limited by guarantee registered in England and Wales under Company No.05039618. Charity Registration No. 1102782 whose registered address is at The Vineyard Centre, Vulcan Street, Hull, HU6 7PS.

1.5 “Fee” means the total sum payable by You to HV as specified in the Booking.

1.6 "Terms" means these booking terms and conditions.

1.7 "Ticket Holder" means any individual that receives tickets as part of the Booking.

1.8 “Written” and “writing” as those terms are used in this agreement shall include communication sent by email.

1.9 "You" and “Your” means the person, firm or company which makes a Booking.

2) Booking Payment and Terms

2.1 A legally binding contract shall be formed when the Booking is complete, and the Fee is paid in full in accordance with clause 6.5.

2.2 To complete a Booking You shall pay to HV the full Fee. Payment shall be due immediately upon completion of the Booking.

2.3 Any typographical, clerical or other error or omission in any digital or physical publication, correspondence or other Booking documents or information issued by HV shall be subject to correction without any liability whatsoever on the part of HV.

3) Variation and Cancellation

3.1 If You wish to vary any details of the Booking after it is received by HV, You shall notify HV in writing as soon as possible. VCUKI shall endeavour to make any required changes, but any additional costs thereby incurred shall be invoiced to You (and paid in accordance with clause 2).

3.2 Tickets can be transferred from the original Ticket Holder to another individual on written request to HV. Transfers can usually take place at any time up to the start of the Event, but it is recommended that any transfer request is made at least 14 days before the start of the Event. HV cannot be held liable for any incomplete Ticket transfers.

3.3 Cancellation of a Booking may not be accepted by HV unless and until it is confirmed in writing by You.

3.4 Unless otherwise stated in any Event Specific Terms, if You make a valid cancellation more than 14 days before the start of the Event You may be able to receive a refund of a proportion of the Fee at the sole discretion of HV.

3.5 Unless otherwise stated in any Event Specific Terms, where HV receives a valid cancellation within 14 days of the start of the Event You shall be liable for 100% of the Fee and will not receive a refund for any sum already paid.

3.6 HV may (at its sole discretion) suspend the Event, change the date and/or venue for the Event for any reason and if You are able to attend the revised Event, these Terms shall continue to apply. If You promptly notify HV in writing before the date of the Event that You do not wish to attend the re-arranged Event HV shall reimburse the Fee to You. HV shall have no other liability to You.

3.8 HV may (at its sole discretion) cancel an Event at any time for any reason and, except where specified in clause 3.7, shall in such event reimburse the Fee to You. HV shall have no other liability to You.

3.7 If for any reason beyond the reasonable control of HV (including but not limited to an Act of God, explosion, abnormally inclement weather, flood, tempest, fire or accident, war or threat of war, terrorist activity or threat of terrorism, sabotage, insurrection, civil disturbance or requisition, regulations, by-laws, prohibitions or measures of any kind on the part of any governmental or local authority, import or export regulations or embargoes, strikes, lockouts or other industrial actions or trade disputes or power failure), the Event is cancelled or disrupted in any way, HV shall not be liable to You or be deemed to be in breach of the Booking or these Terms by reason of any delay in performing, or failure to perform any of its obligations in relation to the Booking or these Terms. HV may choose to, but shall not be obliged to, agree in good faith with You the amount of any refund to You.

4) Limitation

4.1 HV shall not under any circumstances be liable to You in contract, tort (including negligence) or otherwise for loss of revenues or opportunities, goodwill, reputation or any type of special, indirect or consequential loss (even if such loss was reasonably foreseeable or HV had been advised of the possibility of You incurring the same).

4.2 Further, HV shall have no liability for any death or bodily injury (except death or injury caused by the negligence of HV, its staff or contractors), or loss of or damage to property, of anyone attending the Event pursuant to the Booking, whether arising from such attendance, or in relation to the provision or use of the facilities at the Event. You agree to indemnify HV against any claim in respect of any such liability (and the costs and expenses incurred by HV in relation thereto).

4.3 Without prejudice to any other limitation or exclusion of liability set out in these Terms and to the fullest extent permitted by law, the total liability of HV to You in contract, tort or otherwise including negligence (save for any liability arising from death or personal injury due to the negligence of HV or its employees which shall be unlimited) arising in relation to the Event shall not exceed 50% of the total amount paid by You hereunder.

5) Data Protection

5.1 HV takes the security of Your personal data very seriously and will collect, hold and process Your data and the data of the Ticket Holder/s in accordance with UK data protection legislation.

5.2 All personal data provided by You in the Booking process will be held and processed by HV and its partners for the legitimate interest of HV in the provision of Events to You and the Ticket Holders and to maintain an archive record of the Event.

5.3 All information requested by HV through the Booking process will be limited to what is necessary for HV to organise and/or host the Event.

5.4 Personal data processed by HV will be done so only to the extent as would be reasonably expected by You and the Ticket Holder in the organisation and provision of the Event by HV.

5.5 Unless otherwise specified, personal data collected through this Booking process will be retained for a minimum period of 1 year following the date of the Event. Following this, your personal data either be deleted or anonymised within a reasonable time frame. The name of the Ticket Holder and the name of their home church (if applicable) will be retained indefinitely by HV as an archive record of attendance at the Event. For tax and statutory purposes, some personal data relating to payments made will be retained for a period of six years.

5.6 Card payment information is held and processed by the external payment providers (Stripe or PayPal) and is subject to their separate terms and conditions.

5.7 HV may arrange for photos to be taken at the Event. These images will be used by HV to promote the Event and/or future Events organised by HV. Images may be used in press releases, printed publicity and published on HV’s websites and social media channels. If an attendee at the Event would prefer not to have their image used in this way they can contact HV at church.office@hullvineyard.co.uk and request that their image is deleted. The delegate concerned must give details of where and when their picture was taken in order that it may be identified and deleted.

5.8 The event may be recorded in video and audio (“Recordings”). The copyright of all Recordings at the Event will remain the property of HV and HV reserves the right to use these Recordings for promotional and/or commercial purposes. In areas where Recordings are being made "Filming Notices" will be displayed informing you that this is taking place. If you do not wish to be recorded, you should leave areas where any Filming Notices are displayed.

5.9 For more information regarding data protection and HV can be found in the HV Privacy policy that is publicly available on the HV website http://hullvineyard.co.uk/privacy-policy/.

6) General

6.1 All Bookings are accepted subject to these Terms. These Terms shall, together with the Hull Vineyard Privacy Policy and any Event Specific Terms, apply to all Bookings and take precedence over any other printed terms and conditions.

6.2 You shall procure that all Ticket Holders comply with these Terms and furthermore You indemnify HV against all claims, costs, damages and judgements awarded against or incurred or paid by HV as a result of or in connection with a claim made by a Ticket Holder.

6.3 No amendment or variation to these Terms shall be binding unless agreed in writing by both parties.

6.4 All tickets sold to Ticket Holders shall remain the property of HV (or whoever is the original owner of the tickets) at all times.

6.5 No binding contract shall be formed until HV has received acceptance from You of the Booking (which incorporates these Terms and the Event Specific Terms) and confirmation of the Booking shall be subject to HV receiving payment of the Fee in full in accordance with Clause 3. No tickets, itineraries, maps or other final details with respect to any Event or arrangements relating to any Booking will be forwarded to You until payment of the Fee has been received in full by HV.

6.6 No waiver by HV of any breach of these Terms by You shall be considered as a waiver of any subsequent breach of the same or any other provision.

6.7 If any provision of these Terms or the Event Specific Terms is held by any competent authority to be invalid or unenforceable, in whole or in part, the validity of the other provisions of these Terms and the remainder of the provision in question shall not be affected thereby.

6.8 The rights granted to You hereunder are personal to You and may not be transferred or assigned to any third party without the prior written consent of HV.

6.9 The Booking, these Terms, any Event Specific Terms and the HV Privacy Policy contain the entire understanding between the parties with respect to their agreement concerning the Event. In entering into this contract neither party has relied on (nor shall it have any remedy, in contract or tort, in respect of) any statement, representation, warranty or understanding which is not expressly set out in the Booking, these Terms or the HV Privacy Policy provided that nothing herein shall operate to exclude or limit any liability for fraud.

6.10 If any provision, other than those relating to refunds under clause 3.4 and 3.5 of these Terms, detailed in any Event Specific Terms stands in contradiction to these Terms, these Terms will prevail.

6.11 You shall at all times be subject to the terms, conditions and rules imposed by the organisers of the Event and/or the Event venue and shall indemnify HV from and against all and any claims arising from Your breach of such terms.

6.12 You shall not sell the benefit of any Booking on the wholesale or trade market without prior written consent from HV. Neither You nor a Ticket Holder may transfer the benefit of the Booking for use as a competition prize or other promotional use.

6.13 These Terms shall be governed by and construed in accordance with English law and the parties agree to submit to the exclusive jurisdiction of the English courts.

Hull Vineyard is a Charitable Company limited by guarantee registered in England and Wales under Company No.5039618, Charity Registration No.1102782. Hull Vineyard takes your privacy seriously. This policy sets out the basis on which any personal information we collect from you, or that you provide to us, will be processed.

1) What Information Do We Hold? a) Information that you give us. When filling in forms on our websites, through our App, at events we run, corresponding with us by phone, email or letter, it includes information you provide when you register to use our site, participate in discussion boards or other social media functions on our site, surveys, campaigns and when you report a problem with our site. The information you give us may include your name, postal address, e-mail address, phone number, the church that you attend, financial and credit card information, personal description and/or photographs. b) Information we collect about you. With regard to each of your visits to our site we will automatically collect the following information: i) Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, and operating system and platform; ii) Information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our site (including date and time), page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page and any phone number used to call our head office and staff members. c) Information we receive from other sources. We may also receive information about you from our affiliated churches, other websites that we control, third parties who work closely with us including, for example, business partners, payment and delivery services and search information providers. d) If you are a Hull Vineyard employee or volunteer, we may also hold certain categories of sensitive information such as personal financial details, age, gender, marital status, date of birth, full employment and educational history, references, medical and criminal records.

2) How Will We Use Your Information? a) To administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes; b) To improve our site to ensure that content is presented in the most effective manner for you and for your computer; c) To allow you to participate in interactive features of our service, when you choose to do so; d) As part of our efforts to keep our site safe and secure; Hull Vineyard; e) To measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you; f) If you sign up for electronic newsletters, we will use your information to send you news and information about Hull Vineyard, the wider movement and Vineyard affiliated organisations; g) To maintain accurate and up to date records on our employees, volunteers and congregation members; h) To run Disclosure and Barring Service checks on employees and volunteers in accordance with our safeguarding and employment policies; and i) To provide services to you.

3) Where Do We Store Your Personal Data? a) We are committed to holding your personal information securely. Only Hull Vineyard staff and authorised volunteers (and the staff of our Partners) that need to see the data can access it. b) We may store your information on computers, in paper form, or both. c) All computers that store any personal data are password protected. d) Confidential information held on laptop computers and similar devices is encrypted. e) Any paper files that hold personal information (other than names and contact details) are kept on secure premises in locked cupboards and filing cabinets. f) The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It will also be processed by staff operating outside the EEA who work for us, or for one of our providers. This includes staff engaged in, among other things, the fulfilment of your requests for services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy and in compliance with all relevant UK data protection legislation. g) Information you provide to us is stored on our secure servers or on our providers servers. Where we have given you (or where you have chosen) a password that enables you to access certain parts of our site or app, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. h) Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

4) What Is Our Legal Basis for Processing Your Data? a) Our legal basis for processing personal data is different depending upon the purpose it was collected for. The following list covers the main types of data that we hold, for a full list please contact church.office@hullvineyard.co.uk i) Data collected for Hull Vineyard news mailing and marketing lists is held on consent (unless otherwise stated). ii) Data collected through our booking systems for the events and courses that we run is held for our legitimate interests or because of a contractual obligation to do so. iii) Employee, volunteer and congregation member data records are processed to comply with legal and contractual obligations and to fulfil our legitimate interests as a church community organisation. Some of your records may be held with your consent. Where we choose to hold such records on consent, we will notify you of this when your data is collected and will ask for you to agree to this. We will also inform you how you can withdraw your consent if you wished to do so.

5) How Long Do We Hold Your Data? a) The length of time that we will retain your data will vary depending upon the purpose for which it is processed. b) Data that is held by us on consent is only kept for as long as we have your consent to process that data. c) For a full list of our data retention periods you can contact us at church.office@hullvineyard.co.uk.

6) Your Rights a) Under UK legislation you have a number of rights about how your data is processed. Full details of your personal rights can be found on the Information Commissioner’s Office website -https://ico.org.uk/. b) Your rights include the right to: i) Request access to the data we hold about you, ii) Have inaccurate and incomplete data rectified, iii) Have the personal data we hold on you deleted (except where we are required to hold the data by law), iv) To restrict the processing of your personal data in certain circumstances. c) Data that is held on consent will only be processed as long as we have your consent. To withdraw your consent, you can contact us by emailing us at church.office@hulvineyard.co.uk.

7) Other Websites a) Our site may, from time to time, contain links to and from other websites, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

8) Cookies a) Our websites use cookies for the following reasons: i) To allow you to carry information across pages of our websites and avoid having to re-enter information when you return to one of our sites; ii) To measure our website traffic and analyse how our websites work. This will allow us to make changes to our websites in the future and make them easier to use; b) You can accept or decline cookies by modifying the settings in your browser. Please note that if you disable all cookies then you may not be able to access some parts of our websites.

9) Changes to Our Privacy Policy a) Any changes we make to our privacy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

10) Contact a) If you have any questions, comments or requests regarding this privacy policy please email church.office@hullvineyard.co.uk or write to us at:

Hull Vineyard Church Vulcan Street Hull HU6 7PS