Last updated: 05/06/2025

By purchasing a ticket for EuRuKo 2025, you agree to comply with the following terms and conditions:

1. REGISTRATION AND PAYMENT 1.1. Ticket The ticket for EuRuKo 2025 is personal and non-transferable, except under the conditions defined in section 1.5. Each ticket grants one person access to the event venue on September 18 and 19, 2025.

1.2. Ticket Categories

Early Bird: Available for a limited time for early buyers Regular: Standard price after the Early Bird phase ends Late: Price after the Regular phase ends 1.3. Purchase Process When making a purchase, you must provide accurate and complete information. Providing false or incomplete information may result in ticket cancellation without a refund.

1.4. Confirmation and Receipt After completing your purchase, you will receive a confirmation email with transaction details and your electronic ticket. This email serves as your official purchase receipt.

1.5. Refund and Transfer Policy Refunds can be requested up to 60 days before the event (by July 20, 2025), subject to a 10% administrative fee. After July 20, 2025, refunds will not be available, but ticket transfers to another person will be allowed. To transfer a ticket, the original holder must email organisers@euruko.org with the new person's full details. In exceptional cases (serious illness, immediate family death), the organizers may consider refunds after the deadline, upon valid proof.

1.6. Price Changes Organizers reserve the right to change ticket prices at any time before purchase. Once purchased, the paid amount will be honored regardless of future changes.

1. EVENT ACCESS AND PARTICIPATION 2.1. Identification To enter the event, you must present your electronic ticket (printed or on your phone) and a photo ID to verify your identity.

2.2. Badge Upon check-in, you will receive a badge that must be worn visibly at all times while at the event venue. Lost badges must be reported to the organizers immediately.

2.3. Schedule and Programming The schedule is subject to change without prior notice. The organizers are not responsible for changes in the agenda, speaker cancellations, or substitutions.

2.4. Internet Access Free Wi-Fi will be available during the event. However, the organizers do not guarantee connection stability or speed and recommend that participants have alternative connectivity plans for critical needs.

2.5. Catering Coffee breaks included in the schedule are covered by the ticket. Participants with dietary restrictions must inform the organizers of their specific needs at least 30 days before the event via organisers@euruko.org.

1. CODE OF CONDUCT 3.1. Expected Behavior All participants, speakers, sponsors, and volunteers must comply with the event’s Code of Conduct.

3.2. Consequences of Misconduct Behavior violating the Code of Conduct may result, at the organizers’ discretion, in a verbal warning, expulsion from the event without a refund, or, in serious cases, a ban from future editions and notification of appropriate authorities.

3.3. Reporting Incidents can be reported to designated event staff (identified by specific badges) or via email to organisers@euruko.org.

1. IMAGE RIGHTS AND INTELLECTUAL PROPERTY 4.1. Image Use By attending EuRuKo 2025, you authorize the use of your image in event photos and videos for promotional purposes on websites, social media, and related materials, without additional permission or financial compensation.

4.2. Opt-Out from Recordings Participants who do not wish to be filmed or photographed must request a special badge sticker at check-in. The organization will make efforts to honor this request but cannot guarantee exclusion from wide-angle shots or images captured by others.

4.3. Recording and Streaming Talks and workshops will be recorded and may be streamed live. This content will be publicly available after the event. By submitting and presenting a talk, speakers agree to this policy.

4.4. Presented Materials Content presented by speakers remains the intellectual property of the respective authors. EuRuKo 2025 retains non-exclusive rights to publish slides and related materials on the event website, with appropriate attribution.

1. RESPONSIBILITIES AND LIMITATIONS 5.1. Personal Belongings Organizers are not responsible for the loss, theft, or damage of personal items during the event. Participants are advised to keep their belongings secure.

5.2. Insurance Registration does not include any type of insurance for participants. International attendees are advised to purchase appropriate travel insurance.

PRIVACY POLICY

EuRuKo 2025 - Viana do Castelo, Portugal

1. INTRODUCTION

LinkCB, Lda respects your privacy. The personal data you provide as a user of the website www.euruko2025.org is protected in accordance with data protection legislation.

When you purchase a ticket for the event, subscribe to our services, or sign up for our newsletter, you are entrusting us with personal information.

This Privacy Policy is intended to clarify what data we collect, why we collect it, and how it is used.

By using our website or subscribing to our services, you expressly accept and consent to the processing of your personal data as described in this Privacy Policy.

This Privacy Policy explains:

• What information we collect and process and why;
• How we use that information;
• Links and Cookies;
• Your options, including how to access, update, and delete your information.

The collection, processing, and storage of users' personal data is also subject to personal data protection laws, particularly Regulation (EU) 2016/679 of the European Parliament and Council of 27 April 2016 (GDPR). LinkCB, Lda has measures in place to implement the provisions of this regulation regarding information security. LinkCB, Lda may, at any time and unilaterally, change, amend, or revise this Privacy Policy without prior notice.

2. DATA CONTROLLER

LinkCB, Lda is responsible for collecting and processing users' personal data, deciding how it is handled and for what purposes.

Contact Details: - Rua do Poço, nº 28 and nº30
- 4900-519, Viana do Castelo, Portugal
- Phone: (+351) 258 105 075
- Email: privacy@euruko2025.org

3. INFORMATION PROCESSED

We do not collect personal data via this site to allow third-party exploitation. When you browse our site, purchase a ticket, register as a speaker, or subscribe to our newsletter, we may collect personal information. This may include:

• Your name
  
• Email address
  
• Phone number
  
• Company or organization
  
• Job title
  
• Payment data (processed via secure third-party platforms)
  
• Dietary restrictions (for catering purposes during the event)
  
• T-shirt size (for event swag)
  
• Any other information you may provide to help us deliver the service

When browsing our site, information related to your visit is automatically collected (including IP address, pageviews, and interactions).

4. TYPES OF DATA COLLECTED

LinkCB, Lda may collect the following data: name, email address, phone number, company, job title, and IP address, after obtaining your consent. These are processed in accordance with the law, stored in secure, protected databases, and used only for the purposes consented to.

5. USE OF PERSONAL DATA – PURPOSE

The collected data is used for:

• Participant Relationship Management: Registration processing, ticket issuance, confirmations, and event-related communication.
• Event Organization: Badge preparation, participant lists, and managing dietary preferences.
• Customer Service: Responding to queries and information requests.
• Training, Information, and Marketing: LinkCB, Lda provides periodic information via email to users who explicitly request it. This includes newsletters, promotions, event information, speaker and sponsor announcements, and more.
• Analysis and Improvement: We use aggregated and anonymized data for statistical analysis to improve user experience and event quality.

If you wish to stop receiving communications, please email privacy@euruko2025.org.

6. THIRD-PARTY LINKS

The EuRuKo 2025 website may contain links to third-party websites over which LinkCB, Lda has no direct or indirect control. LinkCB, Lda cannot be held responsible for how your data is stored and used on those third-party servers.

7. USE OF COOKIES

The cookies used by the EuRuKo 2025 website respect user anonymity and are not used to collect personal information without consent.

The information stored in these cookies is used exclusively by LinkCB, Lda, except for Google Analytics cookies, which are managed by Google for statistical and research purposes. You can review Google’s cookie and privacy policies at:

• https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
  
• https://www.google.com/intl/en/policies/

When you first visit the website, a banner will notify you about the use of cookies and request your consent.

8. SECURITY

LinkCB, Lda ensures the security of your personal data through various technical and organizational security measures to protect it from loss, misuse, alteration, unauthorized access, or other unlawful processing.

Despite our efforts, the Internet is not a completely secure communication channel. Information transmitted online may be intercepted by third parties. Therefore, we cannot fully guarantee the security and authenticity of information transmitted via the Internet. By using our site, you acknowledge the inherent risks of online communication.

9. DATA STORAGE

The retention period of personal data varies depending on the purpose for which it is collected:

• Event participation data: up to 12 months after the event
• Marketing data (with consent): until removal is requested
• Data for legal and tax obligations: as required by law

Where no specific legal requirement exists, data will be stored for five (5) years after collection, on a secure and access-controlled server.

We do not knowingly collect personal information from children under the age of 16. If you are under this age, do not use our services or provide us with personal information. If you are a parent of a child under 16 and are aware your child has provided us with data, please contact privacy@euruko2025.org to exercise your applicable rights.

10. PERSONAL DATA PROCESSING

As a user, you expressly authorize LinkCB, Lda to collect and process your personal data—full name, email address, phone number, IP address, and others you may provide—under the terms outlined in this Privacy Policy.

11. USER RIGHTS

According to the GDPR, data subjects have the following rights:

• Right of access: confirm if personal data is being processed and access it
• Right to rectification: correct inaccurate or incomplete data
• Right to erasure ("right to be forgotten"): request deletion of your data
• Right to restrict processing: limit how your data is processed
• Right to data portability: receive your data in a structured format and transfer it to another controller
• Right to object: oppose processing of your data
• Right not to be subject to automated decisions: not be affected by decisions based solely on automated processing

To exercise any of these rights, contact: privacy@euruko2025.org

12. DATA TRANSFERS

LinkCB, Lda may use third parties for services like maintenance, technical support, payment processing, or marketing. These entities may access your personal data only to the extent necessary to provide the contracted services. LinkCB, Lda ensures these third parties are reliable and offer high levels of data protection.

In specific cases, we may be legally required to disclose your data to competent authorities.

13. CHANGES TO THE PRIVACY POLICY

LinkCB, Lda reserves the right to change, modify, amend, or revise this Privacy Policy at any time without prior notice. Changes will be published on https://2025.euruko.org/.

14. USER CONSENT

Using the website https://2025.euruko.org/ implies that users are aware of and accept the terms and conditions of this Privacy Policy.

15. DATA PROTECTION OFFICER CONTACT

For any questions related to the protection of your personal data, you may contact our Data Protection Officer at: privacy@euruko2025.org

16. COMPLAINTS

Without prejudice to any other administrative or judicial remedy, data subjects have the right to lodge a complaint with the competent supervisory authority—Comissão Nacional de Proteção de Dados (CNPD)—if they believe that the processing of their data violates the GDPR or other applicable laws.

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This document was last updated on May 6 2025.