dotMD 2019

By registering for dotMD 2019 you:

Understand that dotMD is a professional development meeting for health care professionals and is not open to the public. The organisers reserve the right to cancel registrations for dotMD events where it becomes apparent that the registered person is not a health care professional.

Understand that refunds are available as follows:

All cancellations should be put in writing to dotMD by emailing events@dotmd.ie

From 28/1/2019 to 30/6/2019 a €30 cancellation fee will apply

Between 1/7/2019 and 18/8/2019 a €60 cancellation fee will apply

After 18/8/2019 no refund on monies paid

In the unlikely case that the event is cancelled, dotMD Ltd liability is limited to a full refund of the registration fee.

Understand that by registering for the dotMD conference you are signing up honour our code of conduct.

All attendees, speakers, sponsors and volunteers at our conference are required to agree with the following code of conduct. Organisers will enforce this code throughout the event. We expect cooperation from all participants to help ensure a safe environment for everybody.

Our conference is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks, workshops, parties, Twitter and other online media. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organisers.

That by registering for this meeting you agree to receive communications from dotMD Ltd regarding this event, as well periodic communications (from which you may opt-out) regarding follow-on activities related to your participation in this event. Please read our Privacy Policy for more details.

Understand that the event will be recorded and documented throughout (this includes write-ups and minute taking, still photography, videography, social media and livestreaming) and consent to the inclusion of your details or likeness in this media which may be used for promotional, reporting or academic purposes by dotMD Ltd or our event partners. Please read our Privacy Policy for more details.

About our data promise

This data promise (the "policy") sets out how we promise to use your data. Please read it carefully. Amongst other things, it explains:

• What personal data we may collect about you in connection with: (i) providing you with our services; (ii) your online interaction with us (including via our website(s), email or social media channels); (iii) our in-person interactions with you (such as in-store); and (iv) any other channels related or ancillary to the foregoing (collectively, the "Channels");
• How we collect, store, disclose, transfer, protect and otherwise process that information and for what purposes; and
• Other important information, such as the lawful bases by which we process your personal data, how long we might retain your personal data, and the rights you have in relation to personal data we hold about you.

There are a few different reasons we might be storing your data:

• You've signed up to our mailing list
• You've bought a ticket to a conference
• You've opted in to the use cookies on our website.

The types of personal data we process may include (if and as applicable):

• Information obtained through the use of cookies when you use the site
• Your name, user name, password, email address, postal address, job function, telephone number and other information provided by you.

We will not process the following personal data:

• Any special categories of personal data (including details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data)
• Any information about criminal convictions and offences.

The lawful bases by which we process your personal data

Your consent

By accepting the terms of this policy, you give us your express, freely given consent to process any of your personal data in accordance with the terms of this policy. You may withdraw your consent given under this paragraph (in whole or in part) at any time by contacting events@dotmd.ie

You can also unsubscribe from different types of emails by following the unsubscribe link displayed at the bottom of each email. The withdrawal of your consent shall not affect the lawfulness of processing based on consent before withdrawal or the lawfulness of processing based on other lawful grounds as set out below.

Other lawful grounds

Without prejudice to the consent given by you above, we may process your personal data in any circumstances where such processing is necessary:

• In order to perform any agreement between us; or
• To comply with any applicable law or regulation; or
• For the purposes of the legitimate interests pursued by us or third parties.

Newsletter mailing list

When you complete the newsletter sign up form on the website, you are agreeing that you'd like to receive occasional emails about this event. We use a third party service called Mailchimp to deliver our newsletters, and you can read their privacy notice here.

The emails we send include information about:

• The meeting you have registered for
• Scholarship schemes
• Ticket launches
• Speaker announcements
• Workshops
• Future conference announcements

We will keep your email address unless you unsubscribe from the mailing list. You will be given the option to unsubscribe and to update your email preferences via a link including can on every email we send you. We don't rent, sell or trade email lists with other organisations and businesses for marketing purposes.

If you have any questions about our privacy policy or the emails that we send, please send us an email: events@dotmd.ie

Conference attendees

If you are attending the conference, there are a small number of third parties we work with in order to ensure you have a fantastic experience with us:

Tito

Ticketing platform

When you purchase a ticket, we need to collect the following information in order to process the payment:

• Full name
• Email address
• Payment details

dotMD Ltd and Tito keeps a record of your name and email address so that we can contact you about your ticket purchase. We do not keep your payment details.

We ask conference attendees to provide us with certain personal information. We ask questions like "do you have any special access or dietary requirements" to help ensure that we are running a high quality and fully inclusive event. Other information (such as job role, or level of experience) helps us get a better understanding about our audience, which helps us to continually refine and improve our service.

Anonymised data based on some parts of the information we collect is sometimes used in marketing material. We promise never to share your data with any third parties without your express permission. We will keep your data for 4 years after the conference.

Go West Ltd

dotMD meeting event organiser

In order for Go West Ltd to help us run dotMD Ltd events we provide them with the following information from Tito (if provided when registering your conference ticket):

• Full name
• Email address
• Ticket type
• Work place

You can read more about Go Wests data privacy in relation to GDPR here: https://gowest.ie/wp-content/uploads/2015/09/Privacy-Statement-FINAL-Go-West.pdf

International transfers of personal data

As we may, in the future, operate globally, it may be necessary to transfer your information internationally. In particular your information may be transferred to and/or stored on the servers of our affiliates or other third parties which are based outside of the EEA.

However, we will not transfer your personal data outside of the EEA unless:

• Such transfer is to a country or jurisdiction which the EU Commission has approved as having an adequate level of protection (including to the USA where Privacy Shield compliant);
• Appropriate safeguards are in place as set out in Article 46 GDPR or equivalent provisions of subsequent Data Protection Legislation; or
• The transfer is otherwise allowed by applicable Data Protection Legislation (such as in the form of a derogation under Article 49 GDPR).