Clarity 2023

CANCELLATIONS/SUBSTITUTIONS/TRANSFERS There are no refunds for cancellations. You are, however, able to transfer the ticket to another person. Contact Jina in writing with the name and email for both you and the person you are transferring your ticket to. We will send a confirmation to the new attendee. If there is a waitlist activated, we would be happy to contact folks to help you find someone to buy the ticket from you.

If the Clarity event or workshop is canceled, we will fully refund your registration to the event or workshop you are registered for, without penalties or fees. Any fees outside of Clarity (such as travel and hotel) cannot be paid by Clarity and are your responsibility.

Please note that international refunds will be made based on the current exchange rate at the time of refund, and not at the time of purchase.

SPEAKERS & SCHEDULE Speakers and schedule may change due to circumstances. We will try to alert attendees of changes as soon as humanly possible.

CODE OF CONDUCT Clarity requires all speakers, attendees, volunteers, sponsors, and staff to follow our code of conduct. Failure to comply will result in being expelled from the event without refund.

Your privacy is important to us. It is Clarity's policy to respect your privacy regarding any information we may collect from you across our website, https://www.clarityconf.com, and other sites we own and operate.

INFORMATION WE COLLECT LOG DATA When you visit our website, our servers may automatically log the standard data provided by your web browser. This data is considered “non-identifying information”, as it does not personally identify you on its own. It may include your computer’s Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, and other details.

We may also collect data about the device you are using to access our website. This data may include the device type, operating system, unique device identifiers, device settings, and geo-location data. What we collect can depend on the individual settings of your device and software. We recommend checking the policies of your device manufacturer or software provider to learn what information they make available to us.

PERSONAL INFORMATION We may ask for personal information, such as your:

Name Email Social media profiles Home/Mailing address Payment information

This data is considered “identifying information”, as it can personally identify you. We only request personal information relevant to providing you with a service, and only use it to help provide or improve this service.

HOW WE COLLECT INFORMATION We collect information by fair and lawful means, with your knowledge and consent. We also let you know why we’re collecting it and how it will be used. You are free to refuse our request for this information, with the understanding that we may be unable to provide you with some of your desired services without it.

USE OF INFORMATION We may use a combination of identifying and non-identifying information to understand who our visitors are, how they use our services, and how we may improve their experience of our website in the future. We do not disclose the specifics of this information publicly but may share aggregated and anonymized versions of this information, for example, in website and customer usage trend reports.

We may use your personal details to contact you with updates about our website and services, along with promotional content that we believe may be of interest to you. If you wish to opt out of receiving promotional content, you can follow the “unsubscribe” instructions provided alongside any promotional correspondence from us.

DATA PROCESSING AND STORAGE The personal information we collect is stored and processed in the United States, or where we or our partners, affiliates and third-party providers maintain facilities. We only transfer data within jurisdictions subject to data protection laws that reflect our commitment to protecting the privacy of our users.

We only retain personal information for as long as necessary to provide a service, or to improve our services in the future. While we retain this data, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use or modification. That said, we advise that no method of electronic transmission or storage is 100% secure, and cannot guarantee absolute data security.

If you request your personal information be deleted, or where your personal information becomes no longer relevant to our operations, we will erase it from our system within a reasonable timeframe.

COOKIES We use “cookies” to collect information about you and your activity across our site. A cookie is a small piece of data that our website stores on your computer, and accesses each time you visit, so we can understand how you use our site. This helps us serve you content based on preferences you have specified. Please refer to our Cookie Policy for more information.

THIRD-PARTY ACCESS TO INFORMATION We use third-party services for:

Analytics tracking Email marketing Payment processing

These services may access our data solely for the purpose of performing specific tasks on our behalf. We do not share any personally identifying information with them without your explicit consent. We do not give them permission to disclose or use any of our data for any other purpose.

We may, from time to time, allow limited access to our data by external consultants and agencies for the purpose of analysis and service improvement. This access is only permitted for as long as necessary to perform a specific function. We only work with external agencies whose privacy policies align with ours.

We will refuse government and law enforcement requests for data if we believe a request is too broad or unrelated to its stated purpose. However, we may cooperate if we believe the requested information is necessary and appropriate to comply with legal process, to protect our own rights and property, to protect the safety of the public and any person, to prevent a crime, or to prevent what we reasonably believe to be illegal, legally actionable, or unethical activity.

We do not otherwise share or supply personal information to third parties. We do not sell or rent your personal information to marketers or third parties.

CHILDREN’S PRIVACY This website does not knowingly target children, or collect personal information from children. As a parent/guardian, please contact us if you believe your child is participating in an activity involving personal information on our website, and you have not received notification or request for consent. We do not use your supplied contact details for marketing or promotional purposes.

LIMITS OF OUR POLICY This privacy policy only covers Sushi & Robots, LLC dba Clarity's own collecting and handling of data. We only work with partners, affiliates and third-party providers whose privacy policies align with ours, however, we cannot accept responsibility or liability for their respective privacy practices.

Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites, and cannot accept responsibility or liability for their respective privacy practices.

CHANGES TO THIS POLICY At our discretion, we may change our privacy policy to reflect current acceptable practices. We will take reasonable steps to let users know about changes via our website. If you are a registered user on https://www.clarityconf.com, we will notify you using the contact details saved in your account. Your continued use of this site after any changes to this policy will be regarded as acceptance of our practices around privacy and personal information.

YOUR RIGHTS AND RESPONSIBILITIES As our user, you have the right to be informed about how your data is collected and used. You are entitled to know what data we collect about you, and how it is processed. You are entitled to correct and update any personal information about you, and to request this information be deleted.

You are entitled to restrict or object to our use of your data while retaining the right to use your personal information for your own purposes. You have the right to opt out of data about you being used in decisions based solely on automated processing.

Feel free to contact us if you have any concerns or questions about how we handle your data and personal information.

Sushi & Robots, LLC dba Clarity Data Controller Jina Anne (Bolton) jina@clarityconf.com

This policy is effective as of 25 July 2014.