Arctic15 2018

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Contact Information

Organizer

ArcticStartup Media Oy

Mikonkatu 9

Helsinki

00100

Finland

Data Protection Contact

Inga Chernova

Mikonkatu 9

Helsinki

00100

Finland

Consent Statement

Statement

The data that is collected will be used by the Organizer to plan and manage the event for which you registered, as well as email you relevant details about the event.

Event Terms & Conditions

Summary

This document sets out the Terms and Conditions between ArcticStartup Media Oy and/or its Finnish affiliate companies and you. Follow these Terms and Conditions as well as other instructions given to you by ArcticStartup Media Oy and/or its Finnish affiliate companies or their personnel.

Full Terms & Conditions

Terms & Conditions

ArcticStartup Media Oy

General Clauses This document sets out the Terms and Conditions between ArcticStartup Media Oy and/or its Finnish affiliate companies and you, when you:

Purchase a ticket or register for any event or conference organized by ArcticStartup Media Oy and/or its Finnish affiliate companies. Participate in any survey of ArcticStartup Media Oy and/or its Finnish affiliate companies, or browse web-content created or otherwise provided by ArcticStartup Media Oy and/or its Finnish affiliate companies. Act as a volunteer at any of the events organized or produced by ArcticStartup Media Oy and/or its Finnish affiliate companies.

These Terms and Conditions also apply to all other goods and services provided to you by ArcticStartup Media Oy and/or its Finnish affiliate companies, which include, but are not limited to, business consulting services and other business advisory services.

By using goods and services provided to you by ArcticStartup Media Oy and/or its Finnish affiliate companies, you agree to comply with and be bound by these Terms and Conditions. By conducting business with ArcticStartup Media Oy and/or its Finnish affiliate companies or purchasing tickets to events organized by ArcticStartup Media Oy and/or its Finnish affiliate companies you confirm you are purchasing goods and services for use in your trade. Trade terms and conditions do not fall under consumer law or distance selling regulations.

ArcticStartup Media Oy reserve the right to change these Terms and Conditions at any time. Any amended Terms and Conditions will be posted on this website as soon as the amendments have been finalized. These Terms and Conditions are applicable as of 01.01.2016.With these Terms and Conditions, you agree to:

Follow these Terms and Conditions as well as other instructions given to you by ArcticStartup Media Oy and/or its Finnish affiliate companies or their personnel. Notify ArcticStartup Media Oy and/or its Finnish affiliate companies or their personnel without delay of any damages, problems or other negative occurrences that may take place. Give your consent to ArcticStartup Media Oy and/or its Finnish affiliate companies to collect, process and use your personal data in accordance with the Finnish Personal Data Act (523/1999) and the Description of file, which you can view here. Defend ArcticStartup Media Oy and/or its Finnish affiliate companies against all claims and liabilities that are directed towards ArcticStartup Media Oy and/or its Finnish affiliate companies, if deemed necessary. Be fully responsible for (and fully indemnify) all claims, liabilities, damages, losses, costs and expenses (including but not limited to legal fees) suffered by ArcticStartup Media Oy and/or its Finnish affiliate companies or a third party arising out of any breach by your part of these Terms and Conditions. Limit any and all damages that you or someone else may suffer to the best of your abilities.

With these Terms and Conditions, you agree NOT to: Use the any of websites affiliated with ArcticStartup Media Oy and/or its Finnish affiliate companies (or any part of them) for any illegal purpose and agree to use it in accordance with all relevant laws. Upload or transmit through any of the websites affiliated with ArcticStartup Media Oy and/or its Finnish affiliate companies (i) any computer viruses, macro viruses, trojan horses, worms or anything else deemed malicious. Use any of the websites affiliated with ArcticStartup Media Oy and/or its Finnish affiliate companies in a manner which (i) may cause the website to be interrupted, damaged, rendered less efficient or such designed to interfere with, interrupt or disrupt the normal operating procedures of a computer or (ii) any material which is defamatory, offensive, or of an obscene or menacing character, or that may cause annoyance, inconvenience or needless anxiety; (iii) that the effectiveness or functionality of the website is in any way impaired or (iv) violates or infringes the rights of any person, firm or company (including, but not limited to, rights of intellectual property, rights of confidentiality or rights of privacy) of the website. Attempt any unauthorized access to any part or component of any of the websites affiliated with ArcticStartup Media Oy and/or its Finnish affiliate companies. Alter or modify any part of any of the websites affiliated with ArcticStartup Media Oy and/or its Finnish affiliate companies other than as may be reasonably necessary to use the website for its intended use. Take part in legal any action against ArcticStartup Media Oy and/or its Finnish affiliate companies.

By agreeing to act as a volunteer at an event, you acknowledge that: You are a volunteer, not an employee of ArcticStartup Media Oy and/or any of its Finnish affiliate companies unless explicitly stated in a separate employment contract in writing. You will receive no compensation for travel, accommodation etc. There is no guarantee that you will be selected to be a volunteer at the event. If you have been selected to volunteer at the event but have already bought a ticket, you are not eligible for a refund. If you violate any event rule or fail to show up for an assigned shift, your accreditation can be removed and you will be denied access to the event. You attest to the truth of all statements made in your application. The use of alcohol and/or controlled substances before or while on duty is strictly prohibited.

Violation of this policy will result in immediate dismissal, removal of accreditation and removal from the event grounds.

Selection as a volunteer grants permission to ArcticStartup Media Oy and/or its Finnish affiliate companies, to use the volunteer likeness, name, voice and words in television, radio, film, newspapers, magazines and other media, both during and any time after the event, and in any form, for advertising or communicating the purpose of the event(s). In the course of the event you may be dealing with confidential information and you agree to keep such information in the strictest of confidence. You will also agree to sign a separate confidentiality agreement if deemed necessary. You have an obligation to inspect all the equipment that is given to you before you start using the said equipment and notify ArcticStartup Media Oy and/or its Finnish affiliate companies or their personnel of any issues with the equipment. You will defend ArcticStartup Media Oy and/or its Finnish affiliate companies against all claims and liabilities. You will compensate ArcticStartup Media Oy and/or its Finnish affiliate companies in full amount for any and all damages that they have compensated a third party for, due to damages that you have caused whilst acting as a volunteer, and to which ArcticStartup Media Oy and/or its Finnish affiliate companies are being held responsible for.

Limitation of Liability ArcticStartup Media Oy and/or its Finnish affiliated companies take no responsibility for any information published on linked websites, contained in any user submissions published on ArcticStartup Media Oy’s and/or its Finnish affiliate companies’ website, or provided by third parties.

ArcticStartup Media Oy and/or its Finnish affiliate companies take no responsibilities for any injuries, damages – direct or indirect – or consequential losses, including operating losses, loss of earnings, loss of goodwill, etc.

Unless faced with force majeure the full financial amount of ArcticStartup Media Oy’s and/or its Finnish affiliate companies’ responsibility in all cases will be limited to the amount paid by you to ArcticStartup Media Oy or its Finnish affiliate companies.

Force majeure is considered an impediment beyond ArcticStartup Media Oy’s and/or its Finnish affiliate companies control, which could not have been reasonably taken into account at the time of conclusion of an agreement and the consequences of which ArcticStartup Media Oy and/or its Finnish affiliate companies could not reasonably have avoided or overcome. For the sake of clarity, let it be stated that force majeure are impediments such as, without being limited to, strike, war, famine, acute illness, accident or death of a key employee, sudden and unexpected termination of key employee’s employment or partnership agreement, authoritative prohibition or some other type of action or event that result in ArcticStartup Media Oy and/or its Finnish affiliate companies not being able to render agreed services.

Events and Tickets After the purchase of your ticket, it will remain the property of ArcticStartup Media Oy and/or its Finnish affiliate companies and it is a personal revocable license, which may be withdrawn, and admission refused at any time.

All purchases of tickets are non-refundable. The tickets purchased (including hotel rooms if applicable) are for your own personal use or that of your business only and may not be re-sold or transferred for commercial gain under any circumstances, including but not limited to use as part of any promotion or competition.

ArcticStartup Media Oy and/or its Finnish affiliate companies reserve the right to: Cancel the relevant tickets with immediate effect, where there has been any re-sale or attempted re-sale of any tickets (or any other breach of this term) Cancel any ticket purchase made by any person or body whom is reasonably believed to be associated with any ticket broker or tout. Refuse admission to any event or conference for any behavior, which is deemed unacceptable, or for breach of these Terms and Conditions. ArcticStartup Media Oy and/or its Finnish affiliate companies will not be responsible for any tickets that are lost or stolen. The unauthorized use of photographic and recording equipment at events and conferences is prohibited. You consent to be filmed and sound recorded as attendees at any event or conference arranged by ArcticStartup Media Oy and/or its Finnish affiliate companies.

It is strictly forbidden for any company, organization or attendee to attempt to host or organize any event in conjunction with, contiguous to or purporting to be related to ArcticStartup Media Oy and/or its Finnish affiliate companies without the express prior permission and co-operation of ArcticStartup Media Oy and/or its Finnish affiliate companies. In the event of breach of these Terms and Conditions any tickets purchased will be rendered null and void. ArcticStartup Media Oy and/or its Finnish affiliate companies reserve the right to take such legal action including a claim for damages as may be appropriate.ArcticStartup Media Oy and/or its Finnish affiliate companies will not be liable for the granting of any visas that are required to attend any event or conference. In the event that an attendee’s visa is not granted tickets will not be refunded for any event or conference.

Website ArcticStartup Media Oy and/or its Finnish affiliate companies reserve the right to: Modify or withdraw, temporarily or permanently, the website (or any part of it) with or without notice to you. Change these Terms and Conditions from time to time. Your continued use of the website (or any part of it) following such change shall be subject to and including the changes made to the Terms and Conditions from time to time. Monitor any activity and content associated with the website. Investigate any reported violation of these Terms and Conditions to confirm that ArcticStartup Media Oy and/or its Finnish affiliate companies are not liable to you or any third party for any modification to or withdrawal of the website; and/or deemed to be your acceptance of such change. It is your responsibility to check regularly to determine whether the Terms and Conditions have been changed. If you do not agree to any change to the Terms and Conditions then you must immediately stop using the website; and/ or complaints relating to the website and take any action that we deem appropriate (which may include, but is not limited to, issuing warnings, suspending, terminating or attaching conditions to your access and/or removing any materials from the website).

The content and functionality of the web-content created or otherwise provided by ArcticStartup Media Oy and/or its Finnish affiliate companies is provided with the fact that ArcticStartup Media Oy and/or its Finnish affiliate companies are not rendering professional advice and services to you unless otherwise explicitly stated in a separate agreement in writing. All content and functionality is provided “as is” without warranty of any kind, either express or implied. ArcticStartup Media Oy and/or its Finnish affiliate companies may provide links to third-party websites or host web-content on a third party server. ArcticStartup Media Oy and/or its Finnish affiliated companies have no responsibility for these third-party websites, which are governed by the terms of use and privacy policies, if any, of the applicable third-party content providers.

Other Services Rendered by ArcticStartup Media Oy or its Finnish Affiliate CompaniesArcticStartup Media Oy and/or its Finnish affiliate companies may provide you also with other services. Nature, scope, fees and other relevant terms and conditions of these services are to be agreed upon in a separate written agreement. These Terms and Conditions will apply in principle, unless otherwise agreed in a separate written agreement.

Inconsistencies In the event of inconsistencies between these Terms and Conditions and the terms and conditions stated in a separate written agreement between you and ArcticStartup Media Oy and/or its Finnish affiliate companies, the latter will prevail.

Choice of Law Rules and Court of VenueAny contractual relationships between ArcticStartup Media Oy and/or its Finnish affiliate companies and you (and any associated entities), shall be regulated in full by Finnish law without giving any regard to its statues and principles regarding the choice of Law and the Helsinki District Court is the court of venue.

Event Privacy Policy

Summary

ArcticStartup Media Oy and its affiliate Arctic15 (“Arctic15”), collect personal data of its customers and visitors of its websites whilst providing its services. Arctic15 processes your data with due care, in accordance with all applicable laws and regulations. Our Privacy Statement explains what data we process, how we do that and how you may use your rights as a data subject (e.g. right to object, right of access).

Full Privacy Policy

Arctic15 Privacy Statement ArcticStartup Media Oy and its affiliate Arctic15 (“Arctic15”), collect personal data of its customers and visitors of its websites whilst providing its services.

Arctic15 processes your data with due care, in accordance with all applicable laws and regulations.

Our Privacy Statement explains what data we process, how we do that and how you may use your rights as a data subject (e.g. right to object, right of access).

This Privacy Statement constitutes a description of the data file of the users of our services and websites as set out in the Finnish Personal Data Act (Sections 10 and 24).

This Privacy Statement may be updated from time to time. You can find the current version on our website www.arctic15.com. This Privacy Statement applies to all personal data that Arctic15 processes during the execution of our services, including the personal data of visitors of the Arctic15 websites.

This Privacy Statement only covers data processing carried out by Arctic15. The Privacy Statement does not address and we are not responsible for, the privacy practices of any third parties.

The identity of the controller of the processing of your personal data The controller of the processing of the personal information is: ArcticStartup Media Oy

Company ID in Finnish Trade Register: 2526708-6

Address: Lapinlahdenkatu 16, 00180 Helsinki E-mail address: info@arctic15.com

https://www.arctic15.com

Personal data processed and sources of data Arctic15 collects two types of information from our Users: (i) User Data; and (ii) Technical Data. Although we do not normally use Technical Data to identify you as an individual, you can sometimes be recognized from it. In such situations, Technical Data can also be considered personal data under applicable laws.

We may collect and process the following User Data about our customers and visitors: (i) first and last name; (ii) address details, (iii) telephone number, (iv) e-mail address, (v) your location when you use our services, (vi) payment details, (vii) other personal data you provide yourself, including pictures, for example when creating a profile, in correspondence and by phone.

We may collect User Data from our customers and visitors in a variety of ways, including, when they register to our services, subscribe to a newsletter, buy a ticket to one of our events or fill out a form. Further, please note that we also collect details of any transactions and payments you carry out through our services. We will collect User Data from customers and visitors only if they voluntarily submit such information to us or carry out transactions or payments through our services or sites.

We and/or our authorized third party service providers, may automatically collect Technical Data when you visit or interact with our services or sites. Technical Data may include the browser name, the type of computer or device, time spent on website, interaction with the Services, URL of the website you visited before and after visiting the Services, the time and date of user visits, surfing habits, IP address, operating system and the Internet service providers utilized and other similar technical information.

Cookies

We use various technologies to collect and store information when you visit a Arctic15 website, including cookies. Cookies allow us to calculate the aggregate number of people visiting our websites and monitor the use of the websites. This helps us to improve our websites and better serve our users. We also use cookies that make the use of the website easier for you, for example by remembering usernames, passwords and (language) preferences. We also use tracking and analytics cookies to see how well our services are being received by our users.

You may choose to set your web browser to refuse cookies, or to alert you when cookies are being sent. If you do so, note that some parts of our sites and services may not function properly. For more information about cookies and how to delete them, visit www.allaboutcookies.org.

Our sites use Google Analytics and other web analytics services to compile reports on visitor usage and to help us improve our sites and services. For an overview of Google Analytics, please

visit http://www.google.com/analytics/. You can opt-out of Google Analytics with this browser add- on tool: https://tools.google.com/dlpage/gaoptout.

Purposes and legitimate grounds for the processing of your personal data Purposes

There are several purposes of the processing of your personal data by Arctic15:

To provide our services and carry out our agreement with you

Arctic15 processes your personal data in the first place to be able to deliver our services to you and to run, maintain and develop our businesses. We use the data for example to handle your payments, provide services or contact you regarding your registration to one of our events. If you contact our customer service, we will use the information provided by you to answer your questions or solve your complaint. In order to ensure that our services are in line with your needs, these data can be used for things like customer satisfaction surveys. We might also request another party to do this for us.

For customer communication (including marketing)

Arctic15 processes your personal data to contact you regarding our services and to inform you of changes to our services and products. Your data are also used for research and analysis to improve our services and our websites. We may also use your data entered on our websites in certain cases to send information by e-mail about other services of Arctic15 to you, provided that you have given us consent to that.

For quality improvement and trend analysis

We may also process information about your use of the services to improve the quality of our services e.g. by analyzing any trends in the use of our services. When possible, we will do this using only aggregated, non-personally identifiable data.

Legitimate grounds for processing

Arctic15 processes your personal data to perform our contractual obligations towards you and to comply with legal obligations. Furthermore, we process your personal data to pursue our legitimate interest to maintain and develop our businesses.

Transfer to countries outside Europe Arctic15 may transfer your personal data to countries outside the European Union and the European Economic Area. When we transfer any data to a country for which no adequacy decision of the European Commission exits, such transfer will be subject to the provisions of the (standard or other) clauses adopted by the European Commission. If you wish to know more about international transfers of your personal data, you may contact us via the contact details above.

Recipients We only share your personal data within the organization of ArcticStartup Media Oy if and as far as reasonably necessary to perform and develop our services, e.g. with our customer service and marketing employees.

We do not share your personal data with third parties outside of Arctic15 unless one of the following circumstances applies:

It is necessary for the purposes of this Privacy Statement

To the extent that third parties need access to personal data to perform such services, Arctic15 has taken the appropriate contractual and organizational measures to ensure that your data are processed exclusively for the purposes specified in this Privacy Statement and in accordance with all applicable laws and regulations. Furthermore, we may provide your personal data to our affiliates or other trusted businesses or persons to process it for us, based on our instructions and in accordance with our Privacy Statement and any other appropriate obligations of confidentiality and security measures.

For legal reasons

We may share your personal data with third parties outside Arctic15 if we have a good-faith belief that access to and use of the personal data is reasonably necessary to: (i) meet any applicable law, regulation, and/or court order; (ii) detect, prevent, or otherwise address fraud, security or technical issues; and/or (iii) protect the interests, properties or safety of Arctic15, our users or the public as far as in accordance with the law. When possible, we will inform you about such processing.

With your explicit consent

We may share your personal data with third parties outside Arctic15 for other reasons than the one mentions before, when we have your explicit consent to do so, unless such is necessary for the provisions of our services. You have the right to withdraw this consent at all times.

Storage period Arctic15 does not store your personal data longer than is legally permitted and necessary for the purposes for which the data were collected. The storage period depends on the nature of the information and the purposes of processing. The maximum period may therefore vary per use. In general, we store data for the provision of services for a maximum of five years after our relation ended.

Your rights Right to access

Arctic15 offers you access to the personal data we process. This means you can contact us asking us to inform you about your personal data that we have collected and processed and the purposes such data are used for.

Right to correct

You have the right to have incorrect/unprecise, incomplete, outdated, or unnecessary personal data we have stored about you corrected or completed by contacting us.

Right to deletion

You may also ask us to delete your personal data from our systems. We will comply with such request unless we have a legitimate ground to not delete the data. After the data have been deleted, we may not immediately be able to delete all residual copies from our active servers and backup systems.

Right to object

You may object to a certain use of your personal data if such data are processed for other purposes than necessary for the performance of our services or for compliance with a legal obligation. You may also object to any further processing of your personal data after prior given consent. If you object to the further processing of your personal data, this may lead to fewer possibilities to use our websites and other services.

You have the right to opt out of receiving electronic direct marketing communications from us by clicking on the opt-out link provided in all marketing communications we send you and choosing not to receive marketing communications from us in the future. You also have the right to prohibit us from using your personal data for direct marketing purposes, market research and profiling by contacting us on the addresses indicated above.

Right to restriction of processing

You may request us to restrict certain processing of your personal data. If you restrict certain processing of your personal data, this may lead to fewer possibilities to use our websites and other services.

Right to data portability

You have the right to receive your personal data from us in a structured, commonly used format in order to transmit the data to another controller.

How to use your rights

You may use these rights by sending a letter or e-mail, including your name, address, phone number and a copy of a valid ID to us on the addresses set out above. If your request regards personal data in a cookie, you have to enclose a copy of the said cookie. We may request the provision of additional information necessary to confirm your identity. We may reject requests that are unreasonably repetitive, excessive or manifestly unfounded. In case you consider our processing activities of your personal data to be inconsistent with the applicable data protection laws, you may lodge a complaint with the local supervisory authority for data protection.

Information security We will take all reasonable, appropriate security measures to protect Arctic15 and our customers from unauthorized access to or unauthorized alteration, disclosure or destruction of personal data we hold. Measures include, where appropriate, encryption, firewalls, secure facilities and access rights systems. Should despite of the security measures, a security breach occur that is likely to have negative effects to your privacy, we will inform you about the breach as soon as reasonably possible.

Applicability and changes Our Privacy Statement applies worldwide, to all of the services offered by Arctic15. This Privacy Statement is published in English. Our Privacy Statement may change from time to time. You can find the current version on our website www.arctic15.com. We will not make substantial changes to this Privacy Statement or reduce your rights under this Privacy Statement without providing you with a notice.

Event Data Retention Policy

Duration

6 years

Description

We retain data about all purchases for 6 years after the last action due to audit. This will be adhered to wherever possible, although it is recognized that there may be exceptional circumstances which require documents to be kept for either shorter or longer periods.