World Congress of Sports & Exercise Medicine 2018

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Contact Information

Organizer

World Society of Sports & Exercise Medicine

C/O Go West Conference & Event Management

Furbo

Galway

Galway

H91 V30f

Ireland

Email the Organizer

Data Protection Contact

Marina Marot

Furbo Hill

Furbo

Galway

Galway

H91 V30f

Ireland

Email the Data Protection Contact

Consent Statement

Statement

The data that is collected will be used by the Organisers of WCSEM2018 to plan and manage the WCSEM2018, as well as email you relevant details about the conference and future events.

Event Terms & Conditions

Summary

Cancellations & Refund Policy for the 6th 1M-World Congress of Sports & Exercise Medicine 2018 are as follows. A cancellation of registration to attend the WCSEM 2018 or the Congress Gala Dinner must be received in writing via email to wcsem2018@gmail.com. Cancellations will not be accepted by phone. Cancellations received 8 weeks before conference (Friday, September 7th, 2018) - 50% of the registration fee will be refunded less €50 administration fee. Cancellations received after - we regret to inform you that no refunds will be issued. There is no refund for non attendance at the conference. Substitutions will be accepted at any time up to 14 days before the conference (Friday, October 19th, 2018) provided that full details are submitted. Refunds will be processed 4 to 6 weeks after the close of the conference.

Full Terms & Conditions

CANCELLATION POLICY & CONDITIONS OF REGISTRATION:
By completing the online registration form you are in agreement to the cancellation policy and the terms and conditions for the WCSEM 2018.

Conditions of Registration

  • Speakers, content and schedule are subject to change without notice, and registrations may be limited. This meeting is subject to cancellation due to insufficient registration or other reasons, in which case refunds will be made free of processing fees.
  • All registration fees must be paid in full in advance by credit card (Visa or MasterCard only). We do not except American Express.
  • Delegates are strongly advised to arrange their own personal insurance to cover medical and other expenses including accident, illness, theft or loss. The organizing committee and its agents do not accept responsibility for any of the above. Where a delegate has to cancel for medical reasons, the normal cancellation policy will apply. It is recommended that citizens from EU countries bring with them a current E111 form.
  • The organizers reserve the right to alter any of the programme or other arrangements for this Conference including cancellation or postponement of the event should unforeseen circumstances require it. The organizers accept no responsibility for resulting costs or inconvenience to participants in this case. Participants are requested to have their own travel insurance in place and are responsible for all travel arrangements including visa applications if required.
  • The participants agree for their details to be included in the list of conference participants for official use by the conference organisers.
  • A name change on a paid registration will be accepted two weeks before the conference.
  • Any refunds that must be processed by bank transfer are subject to a €25 handling fee.

Cancellations & Refund Policy

  • A cancellation of registration to attend the 6th 1M-World Congress of Sports & Exercise Medicine 2018 (WCSEM 2018) or the conference Gala Dinner must be received in writing via email to wcsem2018@gmail.com. Cancellations will not be accepted by phone.
  • Cancellations received 8 weeks before conference (Friday, September 7th, 2018) - 50% of the registration fee will be refunded less €50 administration fee.
  • Cancellations received after - we regret to inform you that no refunds will be issued.
  • There is no refund for non attendance at the conference.
  • Substitutions will be accepted at any time up to 14 days before the conference (Friday, October 19th, 2018) provided that full details are submitted.
  • Refunds will be processed 4 to 6 weeks after the close of the conference.

Event Privacy Policy

Summary

This privacy policy sets out how the World Congress for Sports & Exercise Medicine 2018 uses and protects any information that you give WCSEM 2018 when you use this website. WCSEM 2018 is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. WCSEM 2018 may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 25/5/2018.

Full Privacy Policy

What we collect

We collect your name and email address when you use the subscribe form on our website. We also collect your name and email addresses if you decide to use our e-newsletter platform which is provided by MailChimp. We use this platform to deliver information about the upcoming Conference as well as new closely related events for health professionals. For the purpose of registration, we use Tito registration system, and we collect all relevant information for you to be able to register and attend the Conference. This information includes your name, affiliation, email, phone contact, social media handles/links, job title, country and dietary and/or access requirements.

What we do with the information we gather

We require this information primarily to be able to provide registration and attendance to the Congress delegates. We also need it to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Registration & Attendance for the Conference Delegates.
  • Communicating with you to make sure you have all important information regarding the Congress attendance, abstract submission, registration and general information. We also communicate with you should we require an important piece of information that we couldn't/didn't obtain through registration or subscription from your part.
  • Internal record keeping.
  • We may use the information to improve our products and services.
  • We may periodically send promotional emails about new closely related events for health professionals, special offers or other information which we think you may find interesting using the email address which you have provided.
  • WSCEM2018 may provide an attendee list to sponsors, co-sponsors and exhibitors at the event. If you do not wish to have your information included in an attendee list. you can express your preferences when you register for events or you may contact the WCSEM2018 directly at wcsem2018@gmail.com.

Cookies

Cookies are bits of internet code that store relevant information on a website. The information stored generally includes helpful things like your preferred language settings and the ability to save your password information.

To find out more about browser session cookies please visit your browser help information. CHROME: https://support.google.com/chrome/answer/95647?hl=en INTERNET EXPLORER: http://windows.microsoft.com/en-ie/windows-vista/block-or-allowcookies SAFARI: https://support.apple.com/kb/PH19214?locale=en_GB MOZILLA FIREFOX: https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-websitepreferences

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Controlling your personal information.

You may choose to restrict the collection or use of your personal information in the following ways:
- Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes.
- If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at wcsem2018@gmail.com.

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

Your Rights

You may request details of personal information which we hold about you. If you would like a copy of the information held on you please email Marina Marot at wcsem2018@gmail.com. If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above email address. We will promptly correct any information found to be incorrect.

Event Data Retention Policy

Duration

5 years from the date of WCSEM2018

Description

We will retain your personal details for 5 years in order to meet requirements for CPD